Project Admin Coordinator Jobs

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A Project Admin Coordinator uses their accomplished communication skills to liaise with clients, property managers and adjusters. They are responsible for ensuring all required reports/documents/updates from the Project Management Team are delivered accurately and in a timely manner, and that KPI’s are maintained.
Duties And Responsibilities

• Time off relief for other team members
• Prepare final draft restoration invoices for approval by PM.
• Maintain/liaise communications with PM Team and clients.
• Communicate with Accounting on deductible invoicing and adjustments.
• Maintain administrative workflow status dates & notes in PSA and XactAnalysis
• Send file documents to clients in a timely manner.
• Post and finalize approved invoice from PM team and issue to client.
• Assist with monthly financial reporting requirements.
• Liaise with Estimators on Xactimate assignments regarding cost input.
• Filing and file archiving
• Enter and upload required file documents into PSA and XactAnalysis

Health and Safety

• Ensure that self and others on site are wearing all required PPE, when required.
• Ensure good housekeeping is kept to perform work safely and efficiently
• Ensure that self and others adhere to Canstar’s health and safety practices and procedures.
• Understand safety policies and protocols.

Qualifications
Education and Experience

• 40+ words per minute accurately
• 1+ years of experience working with strata claims and property management groups is considered beneficial.
• Ability to multitask and prioritize.
• 2+ years of experience in an administrative or assistant role
• Ability to communicate effectively in English both verbally and in writing.
• Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) and the ability to type.
• Strong administrative and clerical skills

Who We Are Looking For
A personable and well-organized individual with a strong administrative background is a match made in heaven for a future Canstar Project Admin Coordinator. Experience within property management groups, insurance, construction or restoration will have you off on the right foot for this position. Other important attributes of a future Canstar Project Admin Coordinator are:

• Ability to take initiative and problem solve as well as communicate and follow-up in a professional manner.
• Strong attention to detail and accuracy
• Proven ability to multi-task, handle high volumes, and prioritize workload to meet deadlines.
• Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) and the ability to type 40+ words per minute accurately.
• Enjoyment of a fast-paced environment that’s always changing
• Strong administrative and organizational skills with ability to adjust and respond professionally to changing priorities and ad-hoc issues.
• A positive demeanour and team player, who is willing to go the extra mile.

Company Overview
Canstar is a Canadian restoration company, owned and operated since we opened in 1985. We have 9 branches in BC. Canstar focuses on helping people after experiencing a fire, flood or other structural trauma to their home/business.
We love taking part in community events and are pleased to help our furry friends by sponsoring the BCSPCA. We pride ourselves as being the best in the restoration industry by providing excellent service, prioritizing safety, and delivering a very high level of quality work to our customers.
Working Conditions

• Must be flexible to work overtime, evenings, and weekends on occasion.
• Travel to other Canstar branches may be required periodically
• Monday – Friday, day-time hours 7:30 am to 4:00 pm.

Perks of working for Canstar

• Extended health and dentalbenefitsfor you and your family
• Industry-related Tuition Reimbursement (50% - 100% of tuition costs!
• Great companycultureandcareeradvancementopportunities
• Flexiblehours and work from home opportunities

How To Apply…
If you want to be part of a fantastic team and would like to take the next step in your career, send us your resume by applying here today!
Agencies: Please do not contact us about this position.
We celebrate equality and diversity in the workplace. Our commitment is to ensure equity in employment, and we affirm and welcome applicants from all backgrounds of race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, gender identity, gender expression, sexual orientation, and age, except as prescribed by law.