Project Coordinator - Shawna

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried - Research Assistant /Technician 4

Job Title

Project Coordinator - SHAWNA

Department

Deering Research Division of Social Medicine | Department of Medicine | Faculty of Medicine

Compensation Range

$4,558.75 - $5,354.67 CAD Monthly

Posting End Date

August 30, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Sept 4, 2024

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The SHAWNA project is a community-based research project focused on the experiences of cis and trans women living with HIV in accessing and navigating care, housing, social and legal supports. In particular, SHAWNA The project is committed to ‘GIPA/MEPA’ principles of greater and meaningful involvement and engagement of people living with HIV and AIDS. Working with the SHAWNA cohort project while being supervised by the PI, and also reporting to the PI, the Project Coordinator operates as a member of a multidisciplinary, collaborative research team. As part of a multidisciplinary and diverse team, the Project Coordinator is responsible for day-to-day coordination and implementation of the project including recruitment of study participants, communication and collaboration with community and clinical stakeholders and participants, and as COVID guidelines allow, in-person or remote interviews on surveys with women living with HIV and AIDS.

The project coordinator will work with community partners, participatory advisory groups and oversee informed consent, recruitment and screening of participants for both survey and any qualitative research as well as knowledge translation to support project goals, retention and follow-up, and community connections. Responsible for ensuring communication with community and fostering stakeholder relationships and functions as the point of contact to

receive and convey information related to the project(s). Documents, tracks and reports of key activities; maintains an understanding of the project schedule, deliverables, and commitments; works with relevant staff on developing project actions and monitoring deliverables. Communicates project status to all stakeholders and prepares and establishes reports, briefing documents and presentations. Coordinates and schedules research-related appointments and meetings.

Supervised by and reporting to a UBC faculty member, the incumbent works closely with academic and clinical researchers, the Division of Social Medicine, the UBC Department of Medicine, PHC, and PHCRI support staff, CGSHE staff, trainees, peer researchers, and a variety of community stakeholders. The Project Coordinator liaises with community stakeholders to facilitate knowledge translation activities to build awareness of research and to facilitate and maintain research capacity.

Organizational Status

This UBC position/project working under UBC faculty leads is based at the Centre for Gender and Sexual Equity (CGSHE), a UBC and SFU-affiliated academic research centre housed at Providence Health Care. The CGSHE has a strategic mandate of leadership in promoting gender equity and sexual health equity through in BC, Canada and globally. The CGSHE is a network of over 30+ UBC and SFU faculty, their UBC/SFU research teams, and affiliated trainees with shared mission and goals.

Work Performed

• Responsible for day-to-day management and implementation of the project, including remote and in-person surveys and qualitative in-depth interviews with women living with HIV and AIDS.
• Performs other related duties as assigned.
• Writes reports and develops project knowledge translation materials for a wide range of audiences, and effective strategies for distribution of promotional materials.
• Communicates project status and contributes to positive working relationships with a diverse set of stakeholders, including community partners, members of communities affected by the research, government officials, policymakers, and practitioners (e.g., healthcare providers).
• Manages the project schedule(s), deliverables, and commitments as set out in project charters and other work plans. Executes project plan according to project methodologies, ensuring the successful and coordinated completion of project components.
• Oversees and responsible for project budget and reconciliation of project finances for project, as needed.
• Oversees administration of research protocol, standard operating procedures, communication processes, and ethical guidelines for research involving human subjects (e.g., secure data storage and transfer, confidentiality).
• Oversees recruitment, informed consent, and conducts in-office and outreach interviews, and active referral to services to support project goals and ethical standards, following standard operating procedures.
• Together with faculty lead, plans and manages all logistics for community advisory and partner meetings, including preparation and delivery of materials and presentations, producing research meeting agendas, minutes, and summaries, and follow-up with relevant stakeholders.
• Tracks project progress according to project plan, monitors and reports on the status of projects and major issues/obstacles encountered. In collaboration with the Principal Investigator, identify and support resolution to problems or barriers for successful research projects/change initiatives completion.
• Provides training, support, and day-to-day supervision to relevant project interview / RA staff.

The incumbent will work out of CGSHE in designated, appropriate workspace at the CGSHE/ UBC Gender Research Hub and/or CGSHE Hornby St offices. Travel to communities for meetings will be required from time to time (as public health allows).

Consequence of Error/Judgement

This position works with a high degree of independence and responsibility and exercises a considerable amount of judgement. Errors in judgment could result in serious financial or reputational consequences for the Centre, undermining the Centre's ability to meet commitments and achieve its strategic objectives, including the inability to successfully meet granting agencies' deliverables. Inaccurate projections and forecasts could cause the Centre to

make costly decisions regarding levels of investigator and staff resources and other support. Poor public/private sector relationships could result in a negative image of CGSHE / UBC and may impact levels of research funding made available through partnerships. Errors could result in significant concerns regarding the liability, credibility and integrity of the Centre, PHC/ PHCRI, and University.

Supervision Received

Reports directly to the project UBC faculty lead. Works under general direction within established policies, procedures, and standards. Work reviewed against task objectives and conformity to standards.

Supervision Given

Provides supervision and training to research staff (e.g., Interviewers, Research Assistants).

Minimum Qualifications

Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience. Some positions may require a graduate degree.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Masters' Degree in Public Health or Social Sciences, Sociology, Public Policy or related field, or an equivalent combination of education, training and experience. Experience or training in qualitative or mixed methods research an asset. Related work experience in project coordination, research or other relevant frontline work. Community knowledge or direct experience with communities marginalized due to social and economic disadvantage. Strong gender and sexual health equity and anti-oppressive lens and knowledge and experience with under-serviced populations. Experience with conflict management and supervision of diverse staff. Research experience or training is an asset. Current CPR, sexual health, or naloxone administration training an asset. Class 5 Driver’s License an asset for use of CGSHE / UBC outreach van. Excellent time management skills including the ability to prioritize work and meet deadlines. Ability to work collaboratively with other team members and ability to work independently with minimal supervision, following project Standard Operating Procedures. Ability to communicate effectively both verbally and in writing. Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally. Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines. Demonstrated knowledge of and commitment to anti-oppression principles. Flexibility in hours and willingness to work across CGSHE/UBC offices and community to support outreach and recruitment. Ability to maintain researcher-participant confidentiality. Computer skills including experience in Microsoft Office suite (Word, Excel, PowerPoint). We are prioritizing BIPOC and LGBTQ/2S people, as well as other grounded expertise with human rights, sexual health, and reproductive justice lens.