Digital Project Coordinator Jobs

Role Summary

As the Digital Project Coordinator, you support the Digital team in launching new corporate projects and initiatives, allowing us to strengthen the Eminence brand and grow our business. Under the direction of the Senior Digital Project Manager and in close collaboration with our Digital Project Managers and other departments, you will coordinate the marketing deliverables required for each new project. You will also provide administrative support to source promotional items, schedule meetings, draft and send email communications, follow up on action items, and ensure timely delivery of digital assets. As the Digital Project Coordinator, you are a team player with strong attention to detail, a passion for spreadsheets, and a clear communicator.

Responsibilities

• Communicate key dates to stakeholders to ensure that each milestone is met throughout each project
• Prepare project information and PowerPoint slides for the company-wide conference calls and Annual Business Conference as needed
• Coordinate timelines and team resources to create digital assets and promotional items required for each project
• Ensure accuracy of copy, branding, and content on each newly created and updated asset and across all project material
• Work collaboratively with vendors, internal stakeholders, and the wider Marketing & Communications team on various administrative tasks as needed
• Administer Project Plans for new projects and maintain project management tools (e.g., Critical Paths, Asana, and Digital Checklists)
• Champion project management best practices, process improvements, and workflow efficiencies
• Provide administrative support for meetings, including booking, chairing, note-taking, etc.
• Work closely with members of the Digital Experience, Digital Content, and Digital Marketing teams
• Coordinate the creation of new and the update of existing digital assets, including, but not limited to, web page banners, infographics, social media imagery, email imagery, landing page imagery

Qualifications

• Experience working with external vendors, e.g., advertising agencies, contractors (minimum 1-2 years)
• Excellent verbal and written communication skills with superior grammar and composition skills
• 2-3 years of progressively increasing experience in an administrative role, ideally on a Project Management, Operations, or Marketing team
• College diploma or degree in Business and/or Marketing or an equivalent combination of training and experience
• Proactive, highly organized, and extremely detail-oriented - ability to see things through and manage tasks and projects to completion
• Project Management and Project Management software experience an asset, e.g., Asana, Trello, Excel
• Strong Customer service focus
• Ability to operate in a fast-paced, changing environment with shifting priorities and many styles of direct leadership
• Experience with consumer-packaged goods, ideally in the spa and/or personal care sector
• Experience working with cross-functional teams, e.g., Marketing Operations, Technology, Product Development, Sales etc.

Total Rewards

• Focus on professional development, 1:1 meetings with your leader, tuition assistance program and length of service rewards
• Competitive salary, quarterly and annual bonuses based on individual and company goals
• 100% employer-paid premiums for extended health, health spending account, wellness program, green transportation incentive, various paid time-off options available from your first day, and product discounts

The Application

Please submit a resume with a cover letter.

Closing date for applications: Thursday, August 3rd, 2023, at 9pm PST.