Atlas Project Coordinator Jobs

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Date Posted: 07/13/2023
Req ID: 32748
Faculty/Division: Faculty of Arts & Science
Department: Dept of Physics
Campus: St. George (Downtown Toronto)
Position Number: 00047077
Description
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
The Experimental High Energy Physics Group in the Department of Physics at the University of Toronto is an important part of a dynamic research effort at the European Organization for Nuclear Research (CERN) in Geneva Switzerland. They are engaged in a project that is comprised two sub-projects; participation in the construction of a silicon detector (the ITk), and participation in upgrading the electronics for the liquid argon calorimeter. The project involves collaboration between Carleton University, University of Montreal, Simon Fraser University, McGill, TRIUMF, University of Toronto and York University.
Your Opportunity
The ITk project consists of the production of 1500 silicon detector modules incorporating silicon sensors and application specific integrated circuits mounted on hybrid flex circuits.
Sensors are produced by Hamamatsu Photonics in Japan. They are quality controlled at Carleton University and Simon Fraser University. Sensors and hybrids are manufactured into modules at TRIUMF (Vancouver) and Toronto, in collaboration with Celestica Inc. During production, QC and QA is carried out at Montreal, York U., Toronto, and TRIUMF. As well as being supplied to Toronto and TRIUMF, hybrids are supplied to European sites in Germany and Spain. The modules are assembled into large units known as petals at TRIUMF, and then shipped to assembly sites in Europe. The overall budget for the project is $24 million.
The ATLAS Project Coordinator will track the Canadian project schedule by liaising with the various Canadian sites involved and coordinating the Canadian schedule with the overall project schedule at the central laboratory CERN. The manager will be responsible for tracking the Canadian budget and overseeing contract negotiation, purchasing, and delivery of components of the project.
Your Responsibilities Willinclude

• Liaising with service provider to coordinate the resolution of technical/administrative issues
• Coordinating transportation and border clearance with shipping companies and customs brokers
• Liaising with all stakeholders to ensure budget, deadlines, standards, and scope are met
• Obtaining quotations and issuing purchase orders within established limits
• Reviewing actual expenditures in comparison to budget and preparing reports for financial planning and funding terms compliance
• Liaising with management to determine goals and priorities
• Generating standard financial reports
• Coordinating project activities with external partners from other institutions and agencies

Essential Qualifications

• Advanced skills in MS office, specifically MS Excel, MS Project, MS Word, MS PowerPoint, and MS Outlook
• Minimum five years recent and relevant experience in managing large scale projects and administering research grants and applications, including managing funding accounts and budgets, and tracking project progress
• Ability to devise practical and economical solutions to problems in consideration of project schedules and budget goals
• Demonstrated experience working directly with granting agencies (including MITACS, NSERC, NSF and OCE)
• Excellent verbal and written communication skills
• Bachelor's Degree in Business Administration, Accounting, or acceptable combination of equivalent experience and education.
• Demonstrated experience in providing administrative support and financial reporting in research environment
• Advanced skills with accounting tools such as FIS, DIS
• Demonstrated experience administrating/enforcing University guidelines and practices, especially finance and operational guidelines
• Demonstrated experience administrating research grants, coordinating activities with research partners and applying/enforcing sponsor and financial policies and procedures

Assets (Nonessential)

• Experience with administration of grant funds from Provincial or Federal granting agencies would be an advantage.
• Formal training in accounting and schedule tracking would be an advantage
• Experience in a research or University environment would be an advantage

To Be Successful In This Role You Will Be

• Proactive
• Adaptable
• Meticulous
• Accountable
• Organized

Closing Date: 07/24/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone
USW Pay Band 13 -- $76,284 with an annual step progression to a maximum of $97,556. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Ann Yang
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact [email protected] .