Special Project Coordinator Jobs

Special Projects Coordinator

Full-time, Hybrid

Vancouver, BC

About Us

The Immigrant Employment Council of BC (IEC-BC) is a dynamic not-for-profit that helps BC employers recognize the collective value immigrants bring to the workforce, positively impacting our society and economy. As a growing organization, our programs break down barriers that keep BC businesses from making full use of the diverse skills and experience immigrants bring to the workplace and communities.

About the Role

We are seeking a dynamic and proactive Special Project Coordinator to join our non-profit organization. In this role, you will be responsible for managing and coordinating key special projects that contribute to our organization's mission. Your ability to take initiative, think critically, and solve problems will be vital in driving the success and impact of these projects. If you are passionate about making a difference and thrive in a fast-paced environment, this opportunity is perfect for you. Join us and be a driving force behind meaningful initiatives that create positive change.

Reports to: Senior Program Manager, Provincial Contract

Salary: $55,000 per annum plus a competitive benefits package

Location: Vancouver, BC

Key Responsibilities

Project Planning and Execution:

• Collaborate closely with stakeholders to define project goals, objectives, and deliverables for special projects, ensuring that your contributions align with our shared vision.

• Showcase your proactive nature by taking the initiative to develop comprehensive project plans, including well-structured timelines, resource allocation, and task assignments, allowing you to steer projects toward success.

• Demonstrate your problem-solving skills by proactively identifying potential project risks and developing effective mitigation strategies, making you an invaluable asset in overcoming challenges.

• Take charge of coordinating project activities, ensuring adherence to timelines and milestones, and fostering a sense of accomplishment as projects progress smoothly.

• Gain ownership of project execution, driving projects to successful completion and leaving a lasting impact on our organization's achievements.

Stakeholder Management:

• Establish and nurture effective working relationships with various project stakeholders, such as team members, volunteers, partners, and external vendors, fostering a collaborative and supportive work environment.

• Demonstrate your proactive communication skills by keeping stakeholders informed of project updates and expectations, ensuring everyone is on the same page and contributing to the project's success.

• Showcase your ability to anticipate and address stakeholder concerns and challenges, presenting creative and effective solutions that enhance the overall project experience.

• Collaborate closely with stakeholders to identify and manage project dependencies and risks, allowing you to play a crucial role in keeping the project on track and ensuring successful outcomes.

Resource Coordination:

• Take initiative in identifying and allocating necessary resources, such as personnel, equipment, and materials, to ensure smooth project execution.

• Collaborate closely with internal departments and external partners, leveraging their expertise to secure the required resources for project success.

• Demonstrate your proactive approach by monitoring resource utilization and making necessary adjustments, ensuring efficient and effective project delivery.

Problem Solving and Decision Making:

• Proactively identify project issues, obstacles, and risks, showcasing your ability to stay ahead of challenges and promptly implement effective solutions.

• Apply critical thinking and problem-solving skills to overcome project challenges, optimizing outcomes, and contributing to the project's overall success.

• Demonstrate your decision-making abilities by making informed and timely choices, carefully considering the project's objectives, constraints, and stakeholder needs.

Documentation and Reporting:

• Maintain accurate and up-to-date project documentation, including detailed project plans, progress reports, and meeting minutes, showcasing your organizational skills and attention to detail.

• Utilize your analytical abilities to collect and analyze project data, evaluating project performance and identifying areas for improvement, making you an asset in enhancing project effectiveness.

• Prepare comprehensive reports on project outcomes, lessons learned, and recommendations for future projects, allowing you to share valuable insights and contribute to continuous improvement.

• Demonstrate your commitment to organizational compliance by ensuring adherence to policies, procedures, and reporting requirements, reflecting your dedication to maintaining a high standard of work.

Continuous Improvement:

• Take the initiative to identify opportunities for process improvement and introduce best practices in project management, making a significant impact on our organization's efficiency and success.

• Engage in post-project evaluations, actively contributing to organizational learning and knowledge sharing, allowing you to play a key role in continuous improvement and growth.

Qualifications

• A Bachelor's degree in a relevant field, reflecting our commitment to hiring qualified and educated professionals.

• Proven experience (minimum 2-3 years) in project coordination or management, preferably in a non-profit environment, allowing you to contribute your expertise to meaningful initiatives.

• Strong initiative-taking skills, demonstrating your proactive and self-motivated approach to work, which will be highly valued in our dynamic organization.

• Excellent problem-solving and critical thinking abilities, enabling you to tackle challenges and find innovative solutions to drive project success.

• Outstanding organizational and time management skills, empowering you to efficiently prioritize tasks and meet deadlines, ensuring smooth project execution.

• Strong attention to detail and accuracy in work output, emphasizing the importance of precision and quality in all your contributions.

• Excellent interpersonal and communication skills, allowing you to collaborate effectively with diverse stakeholders, fostering successful partnerships.

• Proficiency in project management tools and software, equipping you with the necessary resources to excel in your role.

• Flexibility and adaptability to thrive in a fast-paced and dynamic environment, reflecting your resilience and versatility in managing project demands.

• A passion for the mission and values of the non-profit sector, making you a dedicated advocate for our organization's purpose.

How to Apply

If you are passionate about promoting diversity and inclusion in the workplace and thrive in a fast-paced, challenging work environment, this could be the position for you. To be a part of an innovative and purpose-driven team that is building a prosperous and inclusive future for British Columbia, please submit your resume and cover letter by August 8,2023, to [email protected] and quote "Special Projects Coordinator”, in the subject line.

We kindly ask for no phone calls. Due to the high number of applications received, only candidates who are selected for an interview will be contacted.