Administrative Assistant, Sales & Operations

WHAT WE OFFER:

• A competitive compensation package
• Flexible paid time off
• Great learning and growth opportunities
• RRSP Matching Program
• Hybrid remote work flexibility
• Professional Development Courses & Designations
• 100% tuition re-imbursement for business relevant courses and training
• Full Benefits Package

POSITION OVERVIEW:

Jones DesLauriers is seeking a dynamic and experienced Administrative Assistant to provide high-level administrative support to our executive team. The successful incumbent will be responsible for providing a broad variety of administrative tasks in a professional and efficient manner.

RESPONSIBILITIES:

• Responsible for submitting expenses and making travel arrangements as needed for the Executives.
• Maintain and coordinate calendars, including scheduling meetings and conference calls, preparation of meeting materials and related tasks.
• Compose and prepare confidential correspondence.
• Provide backup support to the front lobby Receptionist, performing all receptionist duties.
• Exercise initiative in adapting procedures to address unusual problems and conflict resolution.
• Assist the Executives with all personal and business-related matters.
• Perform other related duties as assigned.
• Follow up on deadlines and commitments with the Executives.
• Act as a back up to the Executive Assistant of the President & CEO for Jones DesLauriers and complete their duties in the event they are out of the office.
• Complete a broad variety of administrative tasks for the executive team.
• Maintain organized files and scan documentation into the EPIC Broker Management System.
• Manage itineraries and agendas.
• Prepare PowerPoint presentations and Excel spreadsheets/graphs for internal and external presentations.
• Anticipate issues and initiate appropriate action to ensure the most effective use of the Executives’ time.
• Participation in the coordination of internal and external events for Jones DesLauriers as applicable such as Underwriter Appreciation Day, Summer Socials, Rewards and Recognition Events etc.
• Provide Marketing and Communications support to the Marketing and Executive team, including internal communications.

REQUIREMENTS:

• Excellent ability to communicate effectively, both in oral and written form.
• Demonstrated experience in organizing travel arrangements.
• 3+ years of administrative assistant experience supporting multiple stakeholders.
• Ability to prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Experience working in an entrepreneurial environment with a high sense of urgency.
• Demonstrate proactive approach to problem-solving with strong decision-making capability in the absence of the Executives.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proficient in MS Office Suite, with advanced knowledge in PowerPoint.
• Proactive with the ability to anticipate the Executives’ future needs.
• Strong interpersonal skills with the ability to build effective working relationships with all levels of an organization and with external stakeholders.
• Diplomatic with ability to exercise a high level of confidentiality.

Jones DesLauriers is actively committed to support diversity, equity, and inclusion. We serve and recognize and respect human differences and similarities. We value the diversity of people and actively encourage women, indigenous peoples, members of visible minorities, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ2+) persons to apply.