Administrative Assistant - Mess

Who We Are

CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.

THE ROLE

Under the direction of the Mess Manager, the Administrative Assistant – Mess provides administrative support, such as research, data entry and compilation, record keeping, creating presentations and reports, photocopying, correspondence, mass mailing distribution and follow-up action. They ensure forms with respect to membership in/out clearance are completed and processed. They order and distribute posting/release gifts for the membership. They type and process correspondence for membership acceptances and resignations. The incumbent also takes reservations and collects payments for entertainment functions.

Qualifications Needed

Education, Certifications and Licenses

High school diploma and several years of experience in administration

Experience

In office administration and records management

In basic accounting

In invoice and order processing

In organizing meetings and schedules

In drafting and distributing correspondence

In the preparation of reports

Competencies, Skills And Abilities

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

Language Requirements

English Essential

Benefits Available

Health Benefits: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

Perks: Discounts through CFAppreciation.

Other Information

This unionized position is open to all interested parties. Preference will be granted in accordance with the Collective Agreement.

START DATE

5 September 2023

The anticipated term of this position is until 31 January 2024

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported.  We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of the communities in which we live.  Accommodations are available to all candidates identifying a need during all or any parts of the selection process.  

Ontario