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Administrative Assistant Jobs

Administrative Assistant - Casual | Coquitlam
By Back in Motion Rehab Inc. At Coquitlam, British Columbia, Canada
Post-secondary clerical training with excellent interpersonal and communication skills, including professional and polite phone manner.
Flexible team player with strong organizational skills and ability to focus, multitask and prioritize in a busy environment.
Minimum 1 year administrative experience ideally in a medical office setting
Booking appointments, office space and interpreters
Setting up files and updating databases
Assisting staff with administrative requests & back up support
Project Administrative Assistant Jobs
By HMC Architects At Ontario, Canada
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Project Management software experience a plus
Gathers and analyzes information skillfully, uses intuition and experience to maintain goal driven outcomes
Excellent communication and interpersonal skills (both written and verbal)
Excellent organizational skills and ability to establish priorities, objectives and deadlines with minimal supervision
Demonstrates high self-motivation in attaining position objectives to the extent which new responsibilities and challenges are sought
Demonstrates competency in required job skills
Health & Safety Administrative Assistant
By UPS At Vaughan, Ontario, Canada
Good knowledge of case management process /procedures
Minimum of 3-5 years of experience in case management, disability / injury management /health related field,
GSHMRIS data management – injury for Quebec, Atlantic, Alberta,
University or College degree in HR, Health and Safety, Disability Management
Excellent written and oral communications skills.
Varied work experience- union /nonunion
Bilingual Administrative Assistant Jobs
By Fuze HR Solutions At Granby, Quebec, Canada
3-5 years’ work experience in document management, archive management, or records management.
Knowledge of document management systems (Procore) preferred
Able to proactively manage database changes using software management systems.
· Updating and maintaining document management systems and physical records.
· Assisting employees with accessing documents through our document management system.
Top-class typing and report writing skills.
Partner Administrative Assistant Jobs
By KPMG Canada At Regina, Saskatchewan, Canada
Acts as a liaison between partners and Delivery Centre on Risk Management requirements as applicable.
Contact Management - Manages Partner’s contacts, opportunities, and compliance with Canadian Anti-Spam Legislation ensuring they are current.
Travel Management – Handles travel arrangements and reservations as required.
Meeting Management & Support – Coordinates and manages the scheduling of client meetings, leadership meetings, and events.
Strong word processing skills and knowledge of MS Word, Excel, PowerPoint, Outlook and Acrobat etc.
Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
Administrative Assistant Jobs
By Sprott Shaw College At Surrey, British Columbia, Canada
Minimum two (2) years of related working experience required
Knowledge of MS Office and/or database systems
Reimbursement of tuition costs for attaining Adult Education Credential.
Perform general administrative duties such as reception, mail, inter-office communications, outgoing correspondence, petty cash and ordering supplies/textbooks/equipment
Maintain the standardized file set-up for vocational/retail student files, government project files, correspondence files, daily organization systems and dead files (archives)
Provide marketing support to admissions by handling phone inquiries, appointments, walk-ins, and marketing statistics according to structured guidelines
Administrative Assistant, Construction Contracts
By Employment Network Canada Inc. At Regina, Saskatchewan, Canada
▪ Provide feedback to management regarding challenges or problematic contract administrative issues.
▪ Provide support for cost control management activities.
Attention: Kristen Eisenzimmer, Vice President Management Support Division
Great team environment, and a role that offers variety and challenge – training is provided!
▪ Possess excellent verbal and written communication skills, and interpersonal skills.
▪ Possess strong problem-solving skills.
Administrative Assistant - Ancaster
By Randstad Canada At Ancaster, Ontario, Canada
Optional subsidized health and dental benefits plan.
Manage and maintain effective record keeping
Experience in Health and Safety is highly recommended
Must be detail-oriented, analytical, and have excellent interpersonal and communication skills (both oral and written);
The Ancaster location is not accessible by public transportation. Applicants must have their own means of transportation to the location.
Enthusiastically and accurately follow direction as support of supervisor in administrative tasks
Administrative Assistant Jobs
By Baker Tilly Canada At Thompson, Manitoba, Canada
Highly organized, the ability to re-prioritize workload and adapt to changing circumstances, and strong time management skills
1+ year of experience in an office environment as a receptionist
Experience in a professional services firm preferred
Outstanding communication skills, both verbal and written
Strong interpersonal skills and ability to build rapport with clients and all levels of staff
Excellent judgment and problem solving skills
Receptionist/Administrative Assistant Jobs
By Hays At North York, Ontario, Canada
1-3 years of previous reception, administrative and/or related experience
Knowledge of Yardi is an asset
Excellent communication skills, written and verbal
Receive incoming calls and forward to the appropriate team members, in a timely manner
Monitor elevator and building cameras for security
Keep track of employees who have key fobs and fingerprint access, arrange for replacements, or updates, as needed
Administrative Assistant Jobs
By Distribution Rapiflex Inc At Longueuil, Quebec, Canada

Distribution Rapiflex est à la recherche d’un(e) adjoint(e) pour compléter son équipe! Vous maîtrisez la Suite Office? Vous maîtrisez Acomba (un atout)? Vous maîtrisez la gestion des priorités? Vous ...

Receptionist/Administrative Assistant Jobs
By Hays At Etobicoke, Ontario, Canada
1-3 years of previous reception, administrative and/or related experience
Knowledge of Yardi is an asset
Excellent communication skills, written and verbal
Receive incoming calls and forward to the appropriate team members, in a timely manner
Monitor elevator and building cameras for security
Keep track of employees who have key fobs and fingerprint access, arrange for replacements, or updates, as needed
Administrative Assistant, Construction Jobs
By Brookfield Properties At Calgary, Alberta, Canada
Assist with job cost management, including job creation, forecasting the preparation of reports, and the preparation of accruals.
Manage Cost Summaries and prepare Construction fee invoices.
Prepare letters/memoranda as directed, including Prime Contractor letters and Letters of Intent.
Prepare department meeting minutes and distribute project status updates.
Redirect and/or answer routine correspondence not requiring the supervisor’s attention and initiate follow-up action.
Create purchase orders for the Department.
Administrative Assistant Jobs
By Citxw Nlaka'pamux Assembly At Merritt, British Columbia, Canada

y̓é tək síƛ̓q̓t (ye-ah tik sheetl-qt) - good day Citxw Nlaka'pamux Assembly (CNA) is seeking a highly motivated and dynamic individual to join our team as Executive Assistant. To support our growth ...

Administrative Assistant Jobs
By Discovery Ford Sales Humboldt At Humboldt, Saskatchewan, Canada

We're on the hunt for a rockstar Admin Assistant! 💥 We offer competitive wages, an excellent benefits package, Employee Pricing on vehicles, parts and services as well as Family Pricing on vehicles. ...

Administrative Assistant (Talent & Development)
By AstraZeneca At Mississauga, Ontario, Canada
May co-ordinate workflow management and mentor junior team members to ensure effective allocation of resources
Organize, control and deliver specific clerical/administrative activities and services under guidance from a supervisor/manager
3-5 years prior Administrative experience
Strong written and spoken communication skills
Specialist knowledge in relation to administrative/business support activities in the relevant area
Experience with a variety of software/systems to include MS Office 365, Workday, Concur, Coupa, and SAP
Administrative Assistant - New Home Contstruction
By Wiehler Mechanical Ltd At Calgary, Alberta, Canada
Accurate and strong data entry skills
Correspond with Field Technicians, Site Managers, Project Managers, and Administrators.
Working with project managers to help schedule plumbing and HVAC Technicians.
Work closely with our project managers to prepare accurate, detailed estimates.
Manage the workflow of estimations from quote stage to final completion.
3+ years or equivalent experience in an (office) assistant role
Administrative Assistant (Operations) Jobs
By Gateway Casinos and Entertainment Limited At Innisfil, Ontario, Canada
Experience working in Operations and Finance environments preferred.
Full benefits package for full-time employees
Handle office administration duties, including answer telephones, receiving deliveries, and manage incoming and outgoing mail.
Participates in projects and takes on other responsibilities as required.
Five years experience supporting senior level administrators as an Administrative or Executive Assistant preferred.
Strong verbal and written communication skills.
Marketing Administrative Assistant Jobs
By Quantum Management Services Ltd. At Toronto, Ontario, Canada
- Making travel arrangements and calendar management
- 2 to 3 years of experience, supporting a marketing team with Agency experience
- Helping support by managing appointment schedules of the Executive Team and coordinating meetings
- Organizing meetings, including some preparation of agendas, presentations and meeting reports
- Working with the Executive team to coordinate outreach activities
- Working with CEO and Executive team to organize and deliver promotions, events, gifts/giveaways and social media
Logistics & Administrative Assistant Jobs
By Adler Steel Limited At Toronto, Ontario, Canada
Provide efficient delivery logistics through data management
Knowledge of Letters of Credit and Trade Finance related banking operations
Issue invoices to customers and suppliers, manage account receivable
Familiar with the legal requirements regarding importing and exporting shipments, as well as the company’s internal procedures
Working knowledge with international shipping documents, such as commercial invoice, packing list, bill of lading
Assist in post-order booking operations, such as: preparation of sales-related documentation

Are you looking for an opportunity to use your administrative skills to make a difference? We are seeking an experienced Administrative Assistant to join our team and help us create a better future. If you have a passion for organization and a knack for problem-solving, this could be the perfect job for you!

What is Administrative Assistant Job Skills Required?

• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize tasks
• Excellent written and verbal communication skills
• Attention to detail
• Ability to work independently and as part of a team
• Ability to handle confidential information
• Ability to work under pressure

What is Administrative Assistant Job Qualifications?

• High school diploma or equivalent
• Previous experience in an administrative role
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to work independently and as part of a team

What is Administrative Assistant Job Knowledge?

• Knowledge of office management systems and procedures
• Knowledge of customer service principles and practices
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Knowledge of basic bookkeeping and accounting principles

What is Administrative Assistant Job Experience?

• Previous experience in an administrative role
• Experience with office management software
• Experience with customer service