Administrative Assistant Jobs

Baker Tilly Rockies LLP's Administrative Professionals are respected for their skills and their strong commitment to supporting our accounting staff & clients. As an Administrative Assistant in our Canmore office, your welcoming, competent, and professional attitude will be the first impression for our valued clients. Utilizing your eye for organization, resourcefulness, troubleshooting, and software skills, you will accurately and efficiently provide a range of key administrative tasks. Tasks are performed over a variety of different software while supporting a team of accountants, which provides you the opportunity to demonstrate your skills in navigation and manipulation of digital documentation. We are currently seeking a candidate who is interested in working with, and learning from, our established full-time Administrative Assistant.

Our firm services our mountain community's tax, accounting and business advisory needs. We foster meaningful careers that progress and influence tomorrow in the world renowned communities we work in. Our firm offers an outstanding environment to develop your career, with challenging and rewarding opportunities, and working in a collaborative and supportive environment. This full-time position is performed from our Canmore office, and offers flexiblity for time off balanced with our established Administrative Professional. The exact start date is negotiable for the right candidate but will be after September 1, 2023.

Your primary responsibilities will include:

• Greeting clients and directing their in-person or digital requests appropriately;
• Perform all aspects of printing, filing, assembling, dissemination and filing of client tax returns and related documentation;
• Navigating the workflow through our practice management software, Practice Engine.
• Down/upload documents to/from our Sharefile portal system, then scan and file same;
• Manage postal mail, including sending and tracking time sensitive and date stamped packages;
• Liaise with clients when they pick-up their tax returns/documentation to ensure they are executed accurately, and client questions are directed appropriately;
• Answering phones and directing calls to the wider team;
• Managing courier requests;
• Track the status of client's income tax files, through our CCH Dashboard system;
• Being a key communicator for the larger team, primarily using MS Teams software for communications;
• Managing and creating appointments;
• Scanning and distribution of client documentation and postal mail to appropriate staff and Partners;

A successful candidate will have:

• Ability to treat all information confidentially both on the job and permanently.
• Strong professional maturity demonstrating a mastery to manage multiple client requests, and various tasks concurrently within a busy office;
• Excellent interpersonal and communication skills;
• Previous administration experience in a professional environment is preferred;
• Strong capability to learn to navigate new software, and working knowledge of MS Office365. Professional use of MS Teams is an asset, training and ongoing support will be provided as needed;
• Capability to keep documentation confidential and strong attention to safeguard our computer systems while using them;

We offer a competitive remuneration package based on experience and qualifications, including health spending benefits, social events, flexibility for time off outside of our busy times, progression to more challenging tasks, hours worked can be negotiable as you stay with us over months and years, and much more.

Baker Tilly Rockies LLP is an equal opportunity employer dedicated to fostering, supporting and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process, and for our staff, as applicable.

Application Information:

If you are an administrative professional looking to excel your career with a firm that provides top-notch company culture, don't miss this rare opportunity to join our team! Please email your resume along with your connection to living in the Banff/Canmore region to:

Leigh-Anne Finch, Human Resources Manager

[email protected].

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