Receptionist / Administrative Assistant - Edmonton

The story of STARS begins over 35 years ago, it's impossible to share with you all the amazing work that goes on each day and to tell you about the incredible people that work here. Watch the video below to learn more about STARS as you begin to explore this amazing opportunity within our organization, you have to be great to work here, we can't wait to meet you -

Receptionist / Administrative Assistant (1.0 FTE)

Is this challenge for you?

Reporting to the Provincial Director, Alberta Operations, the Receptionist / Administrative Assistant will be a key member of the STARS administration team. This position will be responsible for providing reception and general office administration support to the Edmonton base. Our receptionists are our “directors of first impressions”, and their professional and friendly demeanor will be critical to maintaining STARS’ reputation in our communities. As this role will be the key point of contact for the base, we are looking for someone who is keen, resourceful, and who takes initiative to help out wherever they can. This role truly is the glue that holds it all together!

Do you have what it takes?

• Assist with processing of credit card reconciliation and coding and accounts payable of base invoices
• Manage incoming and outgoing mail and courier delivery
• Order stationery and other supplies for the base
• Equipment and supply pick up when required
• Engage during any emergency preparedness exercises or actual base emergencies, including announcements to the base as needed
• Coordinate base meetings to include recording, transcribing and circulation of minutes
• Maintain filing systems as required
• Prepare correspondence as requested, some editing and proofing reading may be required
• Support base tours and visits as required
• Other duties as required
• Maintain reception office equipment
• Assist with expense processing and travel booking as requested
• Assist with administration of the STARS base vehicle fleet
• Provide meeting support including audio-visual, catering, equipment, travel arrangements etc. (some of which may include modified work hours after 5pm)
• Answering phones and greeting all incoming team members and visitors at our base

Education And Experience

• Self-directed learner who takes initiative to find ways to improve reception and administrative support
• Strives to enhance skills
• Ability to multi-task
• Enhanced understanding and comfort using all MS Office tools
• High school diploma
• Can-do attitude!
• Effective organizer
• Experience dealing with customers is a strong asset
• Maintains a high degree of professionalism and confidentiality
• Experience as a receptionist and/or general office administrator is preferred
• Superior customer service skills
• Excellent verbal and written communication skills
• Comfortable with and ability to work independently

What we offer!

We offer a competitive salary based on education and experience, as well as excellent organization-paid health and dental benefits, free parking and so much more. More importantly you will be a key member of the STARS organization and a link in our ability to execute our mission of saving lives safely within the chain of survival.

If you are the person we are looking for and would like to make a difference with your career, please make sure to apply by closing date of October 1, 2023.

Powered by JazzHR

rMg4hkuwWw