Receptionist/ Administrative Assistant Jobs

THE ROLE:

Reporting to the Director of Corporate Services, the Receptionist/ Administrative Assistant will act as the first point of contact for anyone calling or visiting Morgan’s head office in Edmonton, AB. This individual will ensure that every touch point and interaction is positive and will direct inquiries in a timely, courteous, and professional manner.

ABOUT YOU:

As a Receptionist/ Administrative Assistant you have a drive for helping others and creating a warm, welcoming first impression. You have an upbeat friendly personality, who thrives on supporting various departments’ initiatives. As a strong verbal and written communicator, you enjoy building relationships with others and are able to manage multiple responsibilities with ease. If this sounds like you, come join our team!

KEY RESPONSIBILITIES:

• Maintain the professionalism of the main common areas;
• Administer all aspects of inbound and outbound packages being sent to and from the field;
• Any other duties as assigned to support the Edmonton Team and Corporate Services.
• Organize company events and assist with planning components;
• Receive, date stamp, and distribute mail/courier packages accordingly;
• Order office supplies and coordinate facility maintenance requests;
• Regularly monitor social media posts, promptly respond to comments, and track activity levels;
• Promptly answer and manage the multi-line telephone system and direct calls appropriately;
• Manage corporate swag programs by keeping an inventory and supporting distribution; and
• Support marketing initiatives including scheduling social media posts;
• Provide administrative support, including but not limited to filing, data entry, and scanning;
• Schedule flights and accommodations for the executive;
• Prepare common office space(s) and boardroom for company meetings;

Requirements

KNOWLEDGE, SKILLS & ABILITIES

• A can-do attitude; willing to learn new things and support various departments as needed;
• Ability to multi-task and thrive in high pressure situations.
• Excellent organizational abilities; and
• Must be able to communicate with others through effective oral and written skills;
• Exercise good judgment when disclosing company or personal information;
• Exhibit a service-centric and solutions-based approach with visitors, customers, candidates, and co-workers;
• Intermediate to advanced level of Microsoft Office 365 suite of applications;

Experience

• Previous experience in a construction environment would be considered an asset.
• High School Diploma plus certificate from a recognized Office Administration course or equivalent experience.