Program Administrative Assistant (Administrative Assistant I)

SAIT’s School of Manufacturing, Automation & Transportation provides the skills-based training and development to prepare students for a career in Alberta's rapidly growing oil and gas, transportation, manufacturing and automation sectors. We provide applied learning in action through our trades and technology programs.

The Opportunity

This position is a temporary salaried, reporting to the Manager, Support Services. You are responsible for providing administrative support to the Academic Chair at the Art Smith Aero Centre. As a Program Administrative Assistant, you will have the opportunity to collaborate with other administrative team members and will be working at a satellite campus. If you enjoy being the face of the organization, independently overseeing operational support and have strong problem-solving skills, apply today and look forward to positively contributing to the SAIT team.

The Role

• Contribute to the effective operation of the schools and sites by performing cover-off reception and administrative duties when needed
• Event planning, including booking venues and ordering catering, coordination with other SAIT departments and support personnel
• Enter and prepare load verification reports for instructors
• Respond to information requests from students, staff, and the general public
• Room scheduling for meetings/orientations/info sessions
• Assist with booking travel and reconciling visa statements
• Scheduling and faculty load entry via DCU
• Faculty Support – Expense claims processing, substitution forms, ordering of products/materials needed
• Other duties as assigned
• Take minutes at various meetings and program advisory committee meetings
• Assist the Academic Chair with administrative tasks, including reporting, data analysis, research gathering, correspondence
• Compliance documentation for student records to ensure we align with governmental mandates
• Track instructor hours and maintain tracking database, review and validate information
• Correspond and work with students who have inquiries/issues to determine the next steps via fresh desk, email, phone

Qualifications & Experience

• Intermediate to advanced level proficiency in Word, Excel, PowerPoint, Visio and Outlook. Microsoft Office Specialist (MOS) Certification would be an asset
• Working knowledge of BANNER, SOLAR, DCU, ATOMS, and learning management systems is an asset
• Excellent multi-tasking and organizational skills; flexible and able to manage changes on short notice
• Project Management experience is a strong asset
• Committed to quality and meeting deadlines, with a keen eye for accuracy and developing process improvements
• Highly prefer work experience in a post-secondary environment
• Highly customer service focused, willing to assist others and achieve team goals
• Minimum high school diploma or office administration diploma/certificate, supplemented with at least 3 years office experience is required
• Strong ability to work independently and make sound decisions or recommendations with limited direction
• Exceptional verbal and written communication skills, and ability to build positive work relationships

Job classification: ADMINISTRATIVE ASSISTANT I - A5903

Salary range: $45,000 - $55,000

# of positions: 1

Hours Per Week: 40

Position End Date: June 28, 2024

Posting closing date: August 8, 2023

About SAIT

SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

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