Administrative Assistant Jobs

Responsibilities

Overview

• Convert existing HR files into new format, filing, shredding, moving boxes of documentation
• Moving boxes of files from storage trailer to office
• Identifying files that need to be stored, documented, and then shredded
• Approx. 430 employee files, training files, and other types of files that need to be converted to new format
• Identifying files that are duplicates and shredding the duplicates.
• Must be able to read, write and communicate in english
• Tedious work, repeated actions

ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)

• Provides administrative support as assigned and as needed
• Performs various data entry assignments
• Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
• Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
• May perform analysis and review of various assigned transactions
• Coordinates various processes and maintains documents and records related to process (may include audits)

Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion

Experience

0-3 years

Educational Level

A minimum of a High School degree or equivalent is required.

Required Skills

Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments. Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative. Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible. Works well with employees of all levels in organization. Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment.