Administrative Support Assistant Jobs

Job Title: Administrative Support – Internship

Job Type: Part-time

Part-time hours: 20 Hours per week

Job Overview: As an intern student, you will be an extension of the broker support team, your primary role is

to provide essential administrative and operational assistance to insurance brokers and the overall

brokerage team. You will play a vital role in ensuring the smooth functioning of daily operations,

maintaining client records, handling paperwork, and supporting various administrative tasks related to

insurance policies and client services.

Responsibilities:

1. Data Entry and Record Keeping: Maintain and update client information and policy details in

the brokerage's database or Customer Relationship Management (CRM) system. Accurate

and organized data entry is crucial to ensure smooth operations and compliance.

2. Document Management: Organize and maintain insurance-related documents, contracts, and

correspondence. This may involve filing, scanning, and archiving paperwork to ensure easy

retrieval and adherence to record-keeping regulations.

3. Billing and Payments: Assist in processing premium payments, invoicing clients, and

reconciling accounts to ensure accurate and timely financial transactions.

4. Compliance and Regulation: Ensure that all administrative tasks and documentation adhere

to industry regulations and compliance standards set by relevant authorities.

5. Schedule Management: Help schedule appointments, meetings, and follow-ups for insurance

brokers with clients, insurers, or other stakeholders.

6. Special Projects: Support insurance brokers and management with various special projects,

marketing initiatives, or administrative tasks as needed.

Qualifications:

• Currently enrolled in a post-secondary program

• Previous experience in customer service

• Proficient computer skills, including knowledge of standard office software (e.g., MS Office

suite) and data entry capabilities.

• Strong organizational skills with attention to detail and accuracy.

• Excellent communication and interpersonal skills to interact with clients, team members, and

insurance carriers.

• Ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.

• A proactive and adaptable attitude to handle changing priorities and requirements.

Please submit your resume to [email protected]

We thank all applicants; however, only qualified candidates will be contacted.