Administrative Assistant Jobs

Requisition ID: 344955

Competition #: SS-23-1248

Position Control #: 862-715101010A207-99

Posting End Date: September 19, 2023

City: Sprague

Site: Shared Health

Work Location: East Borderland Primary Health Care Centre

Department / Unit: Primary Care

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: As mutually agreed

FTE: Casual

Anticipated Shift: Days (may consist of a combination of prescheduled and/or short notice call in shifts)

Daily Hours Worked: Various hour shifts

Salary: As per CUPE Collective Agreement

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Summary

Reporting to the Director – Mental Health, the Administrative Assistant provides supervision to the administrative support team. The incumbent provides day to day guidance and oversees secretarial and administrative support ensuring a high degree of accuracy and confidentially.

The incumbent regularly communicates with program staff to ensure consistency of administrative support services and other documentation. The incumbent has strong organizational skills and is able to work well with time constraints and deadlines.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Qualifications

• Demonstrated ability to effectively manage staff
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
• Demonstrated ability to effectively manage workload by establishing priorities
• Knowledge of legislation pertinent to mental health and community services
• Demonstrated ability to work in a team environment along with ability to work independently with minimal supervision in a multi-tasking environment
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
• Demonstrated knowledge of customer service concepts and practices
• Proficiency of both official languages is essential for target and designated bilingual positions
• Demonstrated strong interpersonal and effective organizational skills
• Good work and attendance record
• Proficiency in Microsoft Office applications and Outlook
• One (1) year previous supervisory experience
• Graduate of a recognized Administrative Assistant program, business program or equivalent
• Demonstrated ability to meet the physical and mental demands of the job
• Demonstrated effective oral and written communication skills
• Minimum two (2) years administrative experience or equivalent
• Knowledge and experience working with office equipment

Conditions of Employment

• All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.
• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00
• Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.