Administrative Assistant - Markham, #4053

Administrative Assistant, Job ID #4053

Employment Source
Full-time 35 hours per week/ Contract until March 31, 2024 / Starting ASAP / Markham
Who Is JVS
JVS Toronto believes that every individual has opportunities for employment. Since 1947, JVS Toronto has been giving the power of employment and improved learning serving 10,000 new individuals annually through career, employment, and assessment services in Toronto and York Region. We also help businesses recruit the workforce they need to be successful. JVS Toronto is a registered charity and receives generous funding to provide most of our services without charge. Learn about the work we do: www.jvstoronto.org.
Our employees benefit from a group benefit plan, a friendly work environment, monthly wellness initiatives, access to an employee assistance program (EAP), opportunities for continuous learning and a variety of corporate discounts. JVS Toronto also offers permanent employees a generous vacation package, a pension plan in addition to paid sick time, family care and wellness days.
Program Overview
The JVS Employment Source office, funded by MLITSD, provides a range of employment services (information and referral, one-on-one employment counselling, employment workshops, job development/placement services) to unemployed individuals of all ages, financial backgrounds and skills to help them gain employment within their field or a related field.
We’re looking for someone who will:

• Collect and organize documentation related to processing claims for financial training incentive and employment supports
• Maintain office supplies and equipment, including front desk and R&I appearance
• Assist with organizing appointments, sending documentation, and supporting workshops and events
• Work as part of a team to meet individual and program deadlines
• Conduct follow-up calls and data entry based on participation in one or more services
• Set up, maintain and file client records, and assisting with program reports and financial reconciliation
• Assist location staff with all administrative and other related duties
• Provide administrative support, including data entry into multiple platforms, editing and formatting reports, preparing and completing agency and government forms, filing of confidential documents, etc.
• Share reception duties including providing timely customer service to all clients, employers and visitors in person and over the phone
• Update client information electronically and archive any physical files according to program needs and standards

Flexible hours / evenings / weekends may be required for this position.
Qualifications & Experience:

• Effective time management and problem solving skills
• 1-2 years of office administration experience
• High school diploma
• Police background check required
• Strong organization skills; detail oriented
• Effective verbal and written communication skills
• Computer literate; the ability to learn systems used by the agency (i.e. Salesforce, CAMS-EOIS and Caseflo)

Our ideal candidate will also have:

• Employment Ontario knowledge and exposure
• Demonstrated financial literacy skills

Qualified applicants are invited to submit their resume & covering letter here.
JVS is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact JVS directly.
Our agency embraces diversity and encourages all qualified candidates to apply.
We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.
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