Intermediate Administrative Assistant Jobs

Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.
Your Opportunity
Our Orillia office is looking for an Intermediate Administrative Assistant to join the team and own the following responsibilities:

• Proofreading, editing and formatting a variety of documents as well as additional documentation and correspondence as needed with an emphasis on a digital delivery format
• Assist with billing, collections and processing of A/R and A/P
• Other administrative duties as required including photocopying, filing, mailing/courier as required by professional staff and Partners
• Provide coverage for other support staff during vacations, illness and other absenteeism as requested by the Office Manager
• Client interaction to support information requests and follow-ups
• Provide administrative support to multiple Partners and staff within the office
• Assemble corporate and personal client documents including cross-checking information as required based on the needs of the assigned Partner(s)
• Filing of various tax returns and government correspondence as needed in accordance with monthly and annual deadlines
• Administrative support to Partners and engagement team, which includes client invoicing, calendar management, time & expense reports, meeting and travel coordination, etc.

How do we define success for your role?

• You share in an inclusive and engaging work environment that develops, retains & attracts talent
• You grow your expertise through learning and professional development.
• You identify, recommend, and are focused on effective service delivery to your clients
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
• You demonstrate BDO's core values through all aspect of your work: Integrity, Respect and Collaboration

Your experience and education

• You display strong interpersonal, organizational and communication skills
• Ability to support high level management demands with a strong attention to detail
• You are highly proficient with MS Office Suite & multiple digital formats
• Ability to work extra hours as required
• You are a self-starter with the ability to handle multiple tasks while dealing with confidential information
• You have an Office Administration diploma or other relevant education
• You have 2 years of experience in an administrative capacity

Why BDO?
Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2023. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.
Our firm is committed to providing an environment where you can be successful in the following ways:

• We support your achievement of personal goals outside of the office and making an impact on your community.
• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.

Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.
Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.
Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Chief Inclusion and Diversity Officer, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.
Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.
Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.
Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.
To explore other opportunities at BDO, check out our careers page.