Program Administrative Assistant Jobs

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Position: Program Administrative Assistant

File#: 2023-34598

Status: Permanent Full-Time

Role Level: Admin Clerical (AC06 $27.85-$34.85)

Dept/Health System: Equity, Anti-Racism, and Inclusion Office

Hours of Work/Shifts: Monday to Friday (0900-1700h) - flexibility in times/location

Posted: September 11, 2023

Internal Deadline: September 18, 2023

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Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission: A New Kind of Health Care for a Healthier Community

Our Values: Compassion, Excellence, Courage

Our Goals: Quality, Access, Sustainability

Our Enablers: People, Education, Innovation, Research

When we set out to build our vision and future, we connected with our community - patients, families, visitors, physicians, staff and volunteers. The foundational goals of our new strategic plan - quality, access and sustainability - anchor everything we do. Our mission for a new kind of health care is built on an inter-connected system of care organized around patients - inside and outside the hospital.

At THP, we are relentless in providing high quality, compassionate care to our communities and take great pride in fostering an inclusive and accessible environment and we are all accountable for contributing to a healthy, safe and respectful environment for healing and promoting excellence in patient care though advancing patient and staff safety. If you are passionate about what you do, motivated to improve the health of the community, committed to excellence, quality and patient safety we would like you to join our Better Together team!

Building an Antiracist and Equitable Team to Enable A New Kind of Health Care for a Healthier Community

The Equity, Anti-Racism, and Inclusion Office was established at THP to lead the organization along its journey to becoming antiracist. In particular, the team is committed to focusing on three main areas identified through broad engagement: 1) Building antiracism education and awareness; 2) removing barriers to realize everyone’s potential; and 3) creating a culture of belonging here at THP.

About Our Work Environment

If you are passionate about what you do, motivated to improve the health of the community, committed to excellence, quality, and patient safety, and are interested in joining our talented team of expert leaders and change agents in administration, science, technology, public health policy and so much more, we would like you to join our Better Together team!

Position Summary:

A self-motivated individual with strong organizational skills who will provide administrative support to the Director of Equity, Anti-Racism, and Inclusion.

Some key responsibilities include:

• Managing director request
• Managing calendar & address meeting conflicts in a timely manner
• Maintaining files and records
• Other duties as assigned.
• Processing external and internal invoices, expense claims, and payroll
• Monitoring and ordering office supplies
• Providing administrative support to the director, and Equity office
• Taking and drafting minutes of meetings, memo creation

Key Qualifications:

• Ability to collaborate with a variety of stakeholders (internal and external) in a professional
• Replace Advanced verbal and written communication skills.
• Completion of administrative training at secretarial level or evidence of equivalent experience
• Previous health care environment experiences an asset
• Excellent interpersonal skills combined with the ability to work effectively as a member of a
• A professional and friendly attitude combined with a positive work performance and attendance record.
• Ability to work independently and with minimal (ignore my comment above re this)
• Highly effective technical skills with accuracy and attention to detail
• Strong organizational and effective time management skills
• Ability to prepare, design, and distribute internal/external correspondence including posters, reports, presentations, proposals, letters, memos, and minutes of
• Willingness to learn and adapt to evolving needs of ethics
• Ability to handle sensitive issues and problem-solve with tact and
• Strong computer skills including MS Windows, Word, Excel, PowerPoint, SharePoint, and Outlook

Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply.

To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca

Trillium Health Partners is an equal opportunity employer committed to fostering a healthy, safe and respectful environment for healing, based on our values compassion, excellence and courage. To be Better Together, we commit to fostering a respectful workplace culture that promotes a safe and supportive environment for everyone who provides care, supports caregiving, receives care or visits the hospital.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Trillium Health Partners is identified under the French Language Services Act.

We thank all those who apply but only those selected for further consideration will be contacted.