Administrative Assistant - Reception

Hayhoe Homes has an opening for a full time Administrative Assistant - Reception, to provide support to the office staff by performing various administrative tasks and to provide a friendly and courteous interface between Hayhoe Homes, our Customers and the Public.

Duties:

The primary duties of the Administrative Assistant shall consist of, but not limited to:

-Answer all incoming telephone calls. Greet all visitors to the office and direct callers or visitors to the appropriate office staff.

-Monitor office voicemail box, transcribing or forwarding recorded messages to the intended recipients.

-Distribution of incoming mail in accordance with prescribed office procedures.

-Preparation of hard copy and digital filing and updating of those filing systems as required.

-Responsible for photocopying, scanning, electronic filing, and in-house distribution of legal documents such as agreements/schedules and preparing any subsequent amendments or schedules.

-Assist in the coordination and scheduling of a variety of construction tasks, such as pre-delivery inspections, water meter inspections, distribution of schedules, enrollment of new houses in the Tarion warranty program and the transfer of utilities to purchasers.

-Provide administrative support as required to various managers.

Requirements:

The successful candidate will have the following qualifications:

-Requires a Secondary School Diploma or equivalent.

-Requires formal training in MS Office and the ability to perform basic clerical functions of the company, i.e., typing, file maintenance and report creation,

-Requires one year of administrative experience in a busy office environment, preferably in the residential house building industry.

-Prefers a general working knowledge of home construction, especially project scheduling.

-Requires the ability to follow established workflows thoroughly and accurately, manage time effectively, and manage multiple tasks and deadlines.

-Requires the ability to perform with a high degree of clerical accuracy with exceptional attention to detail.

-Requires excellent verbal and written communication skills.

Interested candidates may reply in confidence to Julie Edwards no later than

5:00pm on September 8, 2023

By email: [email protected] or by fax: 519-633-2037

www.hayhoehomes.com

We are an equal opportunity employer. Only those considered for the position will be contacted.