Intermediate Administrative Assistant Jobs

REF #001

ADGA Group Consultants Inc. is currently looking for a full time Intermediate Administrative Assistant to join our team and provide financial, travel and project control services.

This position will be a part of a large, multi-year Defence program that we have been supporting for 20+ years!

Taskswill include:

• Coordinateand track files, deliverables, tasks, action items etc.
• Travel Coordination Support tasks would include:
  • Provide daily support to the division by processing travel requests, maintaining the travel tracker for the division and be a liaison between travel cells.
    
• Maintaina spending authorization form tracking system.
• Provide support re: preparing reports, returns and other remits.
• Coordinate financial code distribution for minor travel expense claims.
• Produce financial reports as needed
• Provide daily support to the Cost Centre Managers
• Headquarters Coordination and Support:
  • Liaison and coordination with the Business Management Team.
  • Provide support re: preparing reports, returns and other remits.
  • Represent division at building and facility meetings.
• Supportresponses to financial audit queries.
• Perform data entry activities,and also extract and analyze databy using a variety of software systems.
• Financial Support tasks would include:
  • Provide daily support to the Cost Centre Managers
  • Coordinateand track files, deliverables, tasks, action items etc.
  • Maintaina procurement initiation request tracking system through a database and dashboard.
  • Perform data entry activities,and also extract and analyze databy using a variety of software systems.
  • Supportresponses to financial audit queries.
  • Produce financial reports as needed
  • Maintaina spending authorization form tracking system.
  • Coordinate routine Cost Centre management activities with the Cost Centre Managers and the Business Management team.
  • Supportthe quarterly financial reports and returns. (including forecasts)
  • Coordinate financial code distribution for minor travel expense claims.
• Liaison and coordination with the Business Management Team.
• Maintaina procurement initiation request tracking system through a database and dashboard.
• Provide daily support to the division by processing travel requests, maintaining the travel tracker for the division and be a liaison between travel cells.
• Coordinate routine Cost Centre management activities with the Cost Centre Managers and the Business Management team.
• Represent division at building and facility meetings.
• Supportthe quarterly financial reports and returns. (including forecasts)

• Minimum of 3 years experience (within the past 5 years) with at least 4 of the following tasks:
  • Providing administrative assistance such as: building pass preparation, filing and project documentation control.
  • Processing travel (including car rentals, accommodations, and flight bookings)
  • Performing accounting functions such as time tracking, timesheet verification, report generation and database updating.
  • Using MS Office (Word, Excel, Access, Outlook and PowerPoint)
  • Performing cost accounting such as tracking of project expenses such as: travel budgets, travel claims and verification of invoices.
    
• Performing accounting functions such as time tracking, timesheet verification, report generation and database updating.
• Liaising with stakeholders about administration and
• Experience providing advice and guidance on administration issues to support the decision making of senior management.
• Processing travel (including car rentals, accommodations, and flight bookings)
• Providing administrative assistance such as: building pass preparation, filing and project documentation control.
• Preparing presentations.
• Minimum 3 years of experience in each of the following:
  • preparing presentations.
  • liaising with stakeholders about administration and
  • experience providing advice and guidance on administration issues to support the decision making of senior management.
• Performing cost accounting such as tracking of project expenses such as: travel budgets, travel claims and verification of invoices.
• Using MS Office (Word, Excel, Access, Outlook and PowerPoint)

• Must hold a valid Federal Government "Secret Level 2" security clearance.
• Previous experience with the Canadian Forces/Department of National Defence working in a similar role would be considered a strong asset!
• Great benefits and competitive salary!

ADGA commits to putting diversity into action to build a stronger, more representative team and help our customers and communities thrive. We are a proudly Canadian company, striving to further diversity, equity, and inclusion in the workplace and provide every individual with the opportunities and resources to help them reach their full potential.

Since being acquired by Commissionaires Ottawa, ADGA has adopted the social mandate of Commissionaires to create meaningful employment opportunities and generate financial resources for veterans of the CAF, RCMP, their families, and fellow citizens who share a passion to contribute to the security and well-being of Canadians.

ADGA s'engage à mettre la diversité en action pour bâtir une équipe plus forte et plus représentative et aider nos clients et nos communautés à prospérer. Nous sommes une entreprise fièrement canadienne. Nous nous engageons pour promouvoir la diversité, l'équité et l'inclusion dans le milieu de travail et d'offrir à chaque personne les possibilités et les ressources qui lui permettront de réaliser son plein potentiel.

Depuis son acquisition par Les Commissionnaires Ottawa, ADGA a adopté le mandat social de Les Commissionnaires qui consiste à créer des possibilités d'emploi significatives et à générer des ressources financières pour les anciens combattants des FAC, de la GRC, leurs familles et leurs concitoyens qui partagent la passion de contribuer à la sécurité et au bien-être des Canadiens.