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Administrative Assistant I (Rft 1.0) [Von Canada]
Company | CareerBeacon |
Address | St Thomas, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Human Resources Services |
Expires | 2023-09-19 |
Posted at | 8 months ago |
Requisition Details
- Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
- Prepares bank deposits.
- Orders supplies, receives and maintains an inventory of required supplies.
- Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
- Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
- Performs other duties as assigned.
- Collaborates with teams for to organize logistics for special projects, events and seminars.
- Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
- Answers general inquiries regarding the VON organization with informed and satisfactory responses.
- Responds to messages from the answering service as required.
- Schedules and organizes meetings and appointments as requested.
- Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
- Responsible for the mail pick-up and drop off.
- Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
- Greets and directs all in-office visitors and in-coming calls.
- Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
- Updates policies/procedures and manuals as required.
- Receives and receipts donation, and bill payments.
- Communicates regularly and follow up with employees, managers and corporate services staff.
- Proficiency in Windows OS and MS Office Suite programs
- Post-secondary education in office administration, office information technology or a related field or related relevant experience
- Experience with scheduling software and Cognos is considered an asset
- Experience with a unionized environment is considered an asset.
- Strong organizational skills with an ability to prioritize and multi-task
- Excellent customer service skills
- High level of accuracy and attention to detail
- Able to work both independently and within a team
- Excellent oral and written communication skills
- Ability to maintain confidentiality at all times
- The use of Personal Protective Equipment (PPE) may be required
- Criminal records and vulnerable sector check
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