Administrative Assistant [Administrative Staffing]

Administrative Assistant

Our client, a successful local not-for-profit company, is seeking an Administrative Assistant for a permanent term opportunity in their St. John's office. Reporting to the Executive Staff Officer, the Administrative Assistant position will provide general office administrative support and be responsible for a variety of member-related services for the association. This can involve answering member inquiries via phone and e-mail, receiving payments, maintaining documentation, record management, and other tasks as assigned by the ESO.

Key Responsibilities For The Job

• Prepare a variety of correspondence and reports using the appropriate software for word processing, graphics, and spreadsheets.
• Receive member payments and issue receipts using Sage50 Pro Accounting;
• Provide administrative support for meetings, presentations, and travel ? i.e., scheduling meetings, agendas, meeting packages;
• Other related duties as assigned by the Executive Staff Officer.
• Complete general accounting tasks in relation to member accounts using Sage50 Pro Accounting;
• Participate in the administration and maintenance of members' records;
• Assist in maintaining the association website;
• Assist in the planning, development, and publishing of the association newsletter;
• Provide professional front-line counter and telephone service in support of stakeholder inquiries;
• Receive and screen telephone calls, letters, e-mails and/or visitors, answering routine questions and furnishing information;
• Assist in maintaining the association database;

Experience & Attributes For Success

• Able to work independently within a defined scope
• Proficiency in Microsoft Office Suite, Adobe Writer and Teams
• Self-motivation, ability to prioritize and ability to complete work with minimal supervision
• Training will be provided, but experience with Sage 50 is considered an asset
• Strong organizational and interpersonal skills
• Effective written and communication skills
• Dependable and reliable
• Great attention to detail as you will be working with personal and confidential information
• A post-secondary diploma in office administration or equivalent.

This position is full-time (term), Monday to Friday, 9:00 AM - 4:30 PM (35 hours per week), with an anticipated role review date of November 2025. Pay will be based on the selected applicant's experience and accompanied by a competitive benefits package.

If interested in this opportunity, please apply online by clicking the Apply Now button.

To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Lori Loveless, Senior Recruitment Consultant at [email protected] .

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best ?fit? with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at www.administrativestaffing.ca .

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.