Administrative Assistant, Operations Jobs

Administrative Assistant to the Head of Operations and VP Operations

Vancouver

Who we are:

Canaccord Genuity (CG) is a leading independent full-service financial services firm, with operations in two principal segments of the securities industry: wealth management and capital markets. CG is driven by an unwavering commitment to build lasting client relationships – we achieve this by generating value for our individual, institutional, and corporate clients through comprehensive wealth management solutions and investment banking services. We are a leading independent wealth management firm in Canada, and the leading mid-market provider of investment banking advisory, equity research, sales and trading services for corporations and institutions.

We pride ourselves on understanding our clients’ needs and finding innovative, bespoke solutions. Our entrepreneurial and friendly team will challenge you to learn and grow every day. We value great work and collaboration and strive to eliminate bureaucratic thinking. We’re looking for talented people who thrive in a fast-paced environment and want to have an impact with innovative ideas and best practices.

Come be a part of our Canadian success story and help deliver superior experiences for our clients. At CG, we recognize that diversity across our business strengthens our client relationships and enables more innovative solutions. We strongly encourage applications from all qualified individuals regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. CG provides an accessible candidate experience. If you need any accommodations throughout the interview process and beyond, please let us know.

Our Canadian operation, Canaccord Genuity Corp., is currently looking for a detail-oriented individual with exceptional multi-tasking and interpersonal skills to join their team in Vancouver as an Administrative Assistant to the Operations Management team.

Responsibilities:

• Managing the Operations desktop equipment needs.
• Provide day-to-day administrative support to both the Head of Operations and VP Operations - Capital Markets, as well as other Operational Managers as directed.
• Preparing or assisting in the preparation of business correspondence, legal documents, presentations, reports, spreadsheets and invoice payments.
• Performing the administrative maintenance of certain Operational Risk Management reporting.
• Maintaining various databases, records and other documents.
• Processing expense reports in a timely and accurate manner.
• Providing high level, priority management and calendar management.
• Performing general administrative duties.
• Assisting with special projects as required.
• Coordinating business meetings, conference calls and travel arrangements.

Skills & Qualifications:

• Advanced proficiency in Microsoft Teams, Word, Excel, Outlook and PowerPoint.
• Excellent prioritization skills with the ability to excel under pressure.
• Familiarity with Concur and Workday a benefit.
• Ability to demonstrate a high level of discretion and confidentiality.
• Excellent verbal and written communication skills complemented by exceptional interpersonal skills.
• A minimum of 1-2 years of experience as an Administrative Assistant, preferably within the financial services industry.
• Detail oriented with strong organizational skills.
• Excellent teamwork skills complemented by the ability to work well independently.

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All applications will be held in strict confidence.

In order to be considered for employment, candidates selected for interviews will be required to show proof of citizenship, permanent residence or eligibility to work in Canada with no restrictions.

We wish to thank all candidates for their interest but only those applicants selected for an interview will be contacted. No phone calls please. Thank you for your understanding.