Payroll - Administrative Assistant

Let us welcome you home to The Hamlets in Penticton, BC

Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.

Our Vision: For every person to feel at home.

This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honour to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavours.

Reporting to the General Manager, the Payroll Administrative Assistant performs a variety of payroll, human resources, and administrative tasks.

Responsibilities:

• Ensures team member files are maintained and in compliance with legal requirements
• Prepares and submits necessary documentation to support the accurate production of payroll. Reviews time entries to ensure correct application of overtime, stat pay etc.
• Other duties as assigned
• Prepares agendas and minutes for a variety of meetings in support of the community
• Prepares documentation as requested to support management
• Supports recruitment through posting vacancies internally and externally, applicant pre-screening, reference checks, requesting of offer letters, new hire paperwork

What you need to succeed:

• Strong working knowledge of MS Office applications is required
• Experience with ComVida is considered an asset
• Excellent interpersonal and strong communication skills, both oral and written
• Must be a self-starter with the ability to work in a collaborative team-based environment
• Payroll experience preferred
• Effective problem-solving skills and solution focused approach
• Excellent attention to detail
• Demonstrated organizational abilities and abilities to prioritize and meet deadlines
• Scheduling experience an asset
• Highly organized in prioritizing work and consistently meets deadlines within a fast paced, high volume work environment
• Demonstrated experience in a confidential administrative role, HR experience preferred

Conditions of Employment:

• Clear Vulnerable Sector Check
• COVID-19 vaccination proof. This requirement may be waived if you have received an exemption through the provincial government

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