Administrative Assistant 4 Jobs

Come work as an Administrative Assistant with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for an Administrative Assistant to join the COVID 19 Vaccination Campaign team at the Sechelt Health Unit in Schelt, BC and Madeira Park in Gibsons, BC. Apply today to join our team!

As an Administrative Assistant with VCH, you will

• Act as a receptionist; answer telephone and greet visitors, determine nature of call/visit, take or relay messages or provide general information about program, services and/or other community resources or refer to others.
• Transcribe assessments, case reviews, progress notes and summaries.
• Schedule/arrange appointments/bookings for clients.
• Maintain client charts.
• Process and/or monitor expenses.
• Assist with web-site maintenance and other communication strategies including resources and communication bulletin boards.
• Perform administrative/clerical support functions for a department and/or program.
• Provide assistance with recruitment requests; complete information for posting purposes according to procedure when directed to fill vacancies.
• Screen and prioritize incoming materials.
• Supervise clerical staff as required.
• Perform word processing duties; draft forms, prepare/type letters, memos, and reports.
• Provide assistance with monitoring and analyzing program budget.
• Compile statistics, maintain timekeeping records, maintain departmental levels of stationery and make arrangement for building and/or office equipment maintenance and repairs.

Education & Experience

• Grade 12.
• Office Administration Certificate plus three (3) years recent related experience or an equivalent combination of education, training, and experience.

Knowledge & Abilities

• Physical ability to perform the duties of the job.
• Ability to work under the pressure of interruptions and adapt to changes.
• Ability to establish and maintain rapport with clients.
• Ability to plan, organize and prioritize.
• Ability to operate related equipment.
• Ability to type at 50 w.p.m.
• Ability to communicate effectively/tactfully both verbally and in writing.
• Basic computer literacy to operate a computerized client care information system and word processing, spreadsheet, Internet and e-mail software.
• Ability to do basic mathematical calculations.
• Knowledge of medical terminology.
• Ability to compose business correspondence.
• Knowledge of general office procedures.
• Ability to work both independently and as a member of a multidisciplinary team.
• Ability to problem solve and take initiative.
• Ability to keyboard 6,000 keystrokes per hour.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Access to exclusive discount offers and deals for VCH staff
• Grow your career with employer-paid training and leadership development opportunities

Diversity, equity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.

We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2023.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https//my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.