Administrative Assistant Event Coordinator

Crowned Talent is searching for an Admin / Event Planner to join a privately owned forest company. Specializing in Western Red Cedar Products, this forest company has a cedar sawmill located in Surrey, B.C. on the banks of the Fraser River. We are looking for an experienced Admin / Event Planner to join an exciting environment where you can showcase your administrative skills while bringing extraordinary events to life!

Job Highlights

Responsibilities:

• Plan, coordinate, and execute a wide range of events, including corporate meetings, conferences, workshops, and social gatherings.
• Oversee event marketing and promotion, including invitations, registration platforms, and social media campaigns.
• Provide on-site event management, overseeing setup, troubleshooting, and ensuring the event runs smoothly.
• Source and negotiate with vendors, such as venues, caterers, audiovisual providers, and entertainment, to ensure high-quality services within budget.
• Develop event concepts and themes, considering client objectives and target audience.
• Manage event logistics, including venue setup, registration, guest lists, transportation, and accommodation arrangements.
• Coordinate with speakers, presenters, and special guests, ensuring their needs are met and logistics are well-organized.
• Collaborate with internal teams and stakeholders to align event objectives, messaging, and branding.
• Assist in developing event budgets and track expenses to ensure cost-effectiveness.
• Conduct post-event evaluations and analysis, gathering feedback and making recommendations for future improvements.
• Create detailed event timelines, schedules, and production plans to ensure smooth execution.

Requirements:

• Exceptional organizational and time management skills, with the ability to handle multiple projects simultaneously.
• Proven experience in event planning and administration, preferably in a corporate or professional setting.
• Strong attention to detail and problem-solving abilities to ensure flawless event execution.
• Proficiency in event management software and tools and social media.
• Bachelor's degree in event management, hospitality, or a related field (preferred - not required).
• Knowledge of budgeting and financial management principles.
• Flexibility to work evenings, weekends, and travel as required to Port Moody for events.
• Excellent communication and interpersonal skills, with the ability to build relationships with vendors, clients, and stakeholders.

Culture, Perks and Benefits:

• Generous compensation package for a qualified candidate
• Full medical benefits
• Family owned company

Are you a master multitasker with a passion for organizing and creating unforgettable experiences? Apply today to embark on a rewarding journey as our Administrator/Event Planner!