Administrative Assistant Jobs

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to manage and balance at home work to remain efficient and effective will ensure your success in this multi-faceted role.

Potential for full-time work, skills development and career growth.

Responsibilities

• Ensure file organization based on company file organization system
• Uploading documents to a shared site. Maintaining and organizing file transfer site.
• Creating invoices and submitting to client. Following up on payments.
• Purchasing as required
• Coordinating printing and courier services
• Basic accounting and bookkeeping
• Provide ad hoc support to other staff as needed
• Handle and coordinate active calendars
• Coordinating project folders, organizing project documents for all projects. Maintaining organized filing methods.
• Verbal and written communication with client and contractors.
• Transcribing meeting recordings into meeting minutes and distributing
• Receiving invoices from contractors and submitting to clients
• Schedule and confirm meetings
• Tracking invoices from contractors with Excel log book per project. Update as required.
• Coordinate and create appointments as required for Executives

Required Skills

• Effective, concise and polite written and verbal communication skills
• Ability to work from home from a separated home office space (separate room or space.)
• Problem solving skills
• Time management skills
• Attention to detail
• Flexibility
• Excellent data processing skills
• Resourcefulness
• Reliable
• Ability to manage work at home and life balance to accomplish all work tasks effectively and efficiently
• Strong Organizational skills
• Excellent customer service skills

Qualifications

• Diploma in business, finance or administrations or 5 years equivalent experience
• Proficient in Quick books for invoicing clients
• Proficient in Microsoft Office suite including Outlook, Excel, Project and Word
• Strong interpersonal, customer service and communication skills
• Ability to multitask

Work hours and compensation

The expectation is that the successful candidate can work remotely from their home. They will be responsible for any company equipment that might be provided. The ideal candidate will be able to start with a minimum of 20hrs a week Monday to Thursday during regular business hours at a schedule of their choosing as approved by Management team. Any changes to work schedule should be communicated in advance. As the company grows, the successful candidate may have the opertunity to increase their work hours if they choose.

Salary range: $20-25/hr depending on experience

Hours: 20hrs - can be negotiated