Receptionist/Administrative Assistant Jobs

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide
We believe in taking care of our people and help them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.
Start Date: As soon as possible
Candidate Profile
Reporting to the Office Services Manager, the Administrative Assistant provides support to the Nanaimo and Victoria office. In our fast-paced work environment, you will be responsible for carrying out a variety of tasks that are important to the operation and administration of the organization.
Key Responsibilities
Duties include, but are not limited to:

• Perform scanning, photocopying, binding, laminating tasks
• Prepare and ordering supplies for general inventory
• Daily maintenance of kitchen areas: replenish supplies, general cleanliness
• Be able to travel between the Nanaimo and Victoria offices
• Provide back up to the other administrative staff
• Updating Customer Relationship Management (CRM) information
• Book and manage boardrooms; set up events and ensure tidiness and clean-up
• Maintain stationary stock at various stations throughout office
• Perform accurate daily filing and interpret documents to keep filing up to date
• Handle a busy multi-line switchboard
• Handle daily mail/courier packages
• Other tasks as required
• Creating proposal and project numbers in our project management software
• Creating and formatting schedules, letters, reports, specifications, certificates of insurances, and data entry

Professional Qualifications
Education:

• Minimum completion of High School Diploma; Post-Secondary certificate/diploma from an administrative assistant program is considered an asset

Experience:

• Familiarity with the professional services environment would be an asset
• 1 to 2 years of related experience

Skills:

• Positive and respectful attitude
• Hard worker who readily and quickly assumes responsibility; who is punctual, dependable
• Fast learner with a desire to grow professionally and personally
• Working knowledge of database management
• Ability to prioritize, multi-task, and stay focused
• Focused attention on detail and accuracy
• Demonstrated effective verbal and written communication skills
• Team player with ability to work independently and with minimum direction
• Customer service oriented with exceptional phone and email etiquette
• This position includes a comprehensive group benefits package, discretionary performance bonuses, and annual salary reviews.
• Intermediate to advanced level skills with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat. A general aptitude for computer usage.