Administrative Assistant, Business Development

BRITISH COLUMBIA OR ALBERTA

WSP is currently seeking a fully bilingual Administrative Assistant, Business Development to join the WSP Bid Opportunities team in Vancouver, Calgary, or Edmonton. This position provides support to the firm’s opportunities and proposal process, and to the National Manager Bid Opportunities as required. This role focuses on efficiently obtaining and distributing bid and opportunity documentation, and maintaining bid tracking and information sharing tools and systems. The successful candidate will be customer service oriented and will provide high-caliber communications to senior staff nationwide.

Responsibilities

• Confidently navigating all bid eProcurement sites used by WSP (MERX, APC, Ontario tenders, Biddingo, etc.);
• Ensuring the efficient and timely communication of bids and opportunities activity;
• Liaising with senior staff regarding internal policy changes and procurement trouble shooting;
• Providing general customer support and public relations for team’s internal clients;
• Ensuring document management; keeping all bid package information complete, accurate, and readily available;
• Liaising with external procurement/purchasing agents and city officials to obtain bid packages;
• Other duties as assigned/required.
• Supporting the National Manager Bid Opportunities as required; and
• Updating and ensuring accuracy of Bid Opportunities records on SharePoint;
• Obtaining and distributing bid packages and addenda enterprise-wide;

Qualifications

• Proven ability to:
• Understand and prioritize business needs;
• Excellent organizational and time-management skills, with an ability to work in a fast-paced environment with minimal supervision;
• Ideally some exposure to proposals/marketing and customer service roles;
• Strong teamwork skills with an ability to communicate effectively with all levels of staff and who is committed to the success of WSP.
• Solid proficiency in Microsoft office (focus on MS Word, Excel, SharePoint and Outlook);
• Effectively meet tight deadlines;
• Strong verbal and written communication skills are required (communicating in a clear, concise, and accurate manner is a key success factor in this role);
• Consistently deliver high-caliber, accurate work with a high degree of attention to detail;
• Take direction and guidance;
• Previous administrative experience (preferably in a professional services B2B environment is an asset;

NICE TO HAVE QUALIFICATIONS (considered An Asset)

• Any experience with bid eProcurement sites including Merx, Ontario Tenders, Bids and Tenders, Biddingo, and APC, among others is an asset.
• Any experience in engineering, architecture, or construction industries is an asset;
• Any exposure to Public Sector or large corporate proposal preparation is an asset;

Please submit a cover letter with your submission.

About Us

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

• We foster collaboration in everything we do
• We value our people and our reputation
• We are future focused and challenge the status quo
• We have an empowering culture and hold ourselves accountable
• We are locally dedicated with international scale

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

WSP Canada Inc.