Administrative Assistant Jobs

About us:

Relay Logistics (a DHL Supply Chain member company) is a leader in the fast-growing supply chain management and third-party logistics industry. Our customer is a Canadian retail giant specializing in pharmaceutical goods. Every day, we manage, store, and move products for one of the best-known brands in Canada. We’ve made a commitment to building strong teams and an exceptional work environment so our partners can achieve exceptional results together. Our success globally is tied to your success locally. Together, we can do great things.

We offer a supportive work environment where our partners are given the tools and training they need to learn, grow, and succeed.

Relay Logistics offers everything you want in a new job opportunity: safe, reliable jobs; competitive pay and benefits; paid, on-the-job training; paid vacation; and opportunities for advancement.

Do you bring passion to what you do, possess a can do spirit, and exude the drive to do things right the first time to deliver high quality service?

If so, then Relay Logistics is looking for world-class people like you!

Role Purpose:

Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of manager’s area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.
• Maintain filing system including items that are confidential. Establish, Maintain, and when necessary, revise supervisor’s files.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Open and Review all mail directed to management staff. Compose responses to routine inquiries, and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager.
• Serve as central communication point for associates on human resource and associate relations items.
• Contact vendors regarding discrepancies.
• Delegate work to one or two clerical associates to Assist with routine duties.
• Follow Up on all assignments delegated to subordinate managers as to status, completion, etc.
• Require continuous Use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel.
• Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.
• Assist the General Manager with the month end close process.
• Manage the accounts payable and receivable process. Obtain purchase orders, validate and process invoices.
• Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.
• Operate office equipment including fax, copiers, printers, binding machines.
• Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings.
• Maintain manager’s calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports.
• Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.

Required Education and Experience:

• Completion of Post-secondary education in College or University, required
• Designing experience on Canva or similar platforms, required
• Minimum Two years using MS Office Suite, required
• Minimum Three years related experience, required
• Administration-focused training/education, preferred
• 3+ years experience in customer-focused role, preferred

Here’s what’s in it for you:

• A competitive Paid Time Off (PTO) structure
• Medical, dental, and optical health coverage
• Wellness weeks, diversity days, and other monthly celebrations
• Free coffee/tea/R.O water system/snacks/drinks
• Retirement/Pension Savings Program with employer match options
• Prayer/meditation room
• A great, family-like environment where you will feel welcomed and appreciated
• A dedicated training/development room
• Access to our online Training platform as well as on-site Leadership Library
• Tuition and continuous learning reimbursement
• An Annual Physical and mental health allowance
• A clean and organized, state-of-the art facility with the following bonus features

…and so much more!

We would love for you to join our World class team we pride ourselves in being An Essential Part of Everyday Life!