Administrative Assistant - Plasma

Please note this role will work in a hybrid environment. The successful candidate will be working in one of our office locations in Canada with a mixture of on and off-site work based on the parameters for our operations to meet the needs of our donors, our staff and our communities. Currently, employees are expected to have an in-person presence for at least 40% of their work time. This requirement is subject to change, based on operational needs.

Job category: Administrative

Job posting ID: 4740

Employment status: Regular full-time

Position's anticipated start date: 2023-07-10

Classification: ASO/IT A

Salary/Rate of pay: $27.1795 - $31.2821

Application deadline: 2023-07-11

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page .

Together, we can make all the difference in the lives of others.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

About The Role

Canadian Blood Services is looking for a Regular full-time Administrative Assistant - Plasma to join our dynamic Donor Strategy & Planning team.

About The Role

In this role you will be supporting the Director or Executive Director and their management team in the Plasma Donor Strategy & Planning department.

Key responsibilities include:

• Coordinates work flow/ office activities, resolves administrative problems, creates new and improves existing processes and procedures, arranges meetings including event logistics and schedules appointments, makes travel arrangements, and assists with special projects and other events to facilitate the smooth operation of the unit.
• Creates and maintains databases, tracking systems, statistical and/or financial tools using spreadsheets and other database applications to produce reports and provide data as required.
• Regularly deals with the administration of confidential employee data and employee relations matters involving performance issues, restructuring initiatives, budgetary exercises and so on.
• Prepares correspondence and various documents such as reports, presentations, meeting agendas and minutes by gathering, organizing and selecting appropriate formats and graphics for the presentation of information in accordance with standards, policies, procedures and regulatory requirements, to support the work of the unit.
• Completes and/or processes travel expenses, invoices, purchase orders and/or other financial documents by recording and entering data and investigating discrepancies as required, to track expenditures and verify that budget transactions and timekeeping entries are correctly recorded.
• Performs other administrative duties such as maintaining various records and files, ordering office supplies, scanning/photocopying and preparing materials for distribution to support the work of the unit.

Performs Other Related Duties As Required.

Education, Training and Experience:

• Minimum of three years of related office or administrative experience.
• Post-secondary level education, preferably a two-year community college diploma in Office Administration.
• An equivalent combination of education, training and experience may be considered.

Demonstrated Knowledge, Skills and Abilities:

• Computer literacy is essential, with proficiency in the following software packages desired: MS Word, Excel, PowerPoint and Visio. Working knowledge of SAP is also an asset.
• Ability to take direction from numerous people and work in a team environment. Strong organizational and time management skills.
• Communication skills to discuss sensitive information requiring tact and discretion and to exchange information in English are essential. Fluency in French may be required at some locations.
• Thorough knowledge of office routines and protocol.
• Ability to work independently with minimal supervision.

Benefits:

• 3 weeks of paid vacation
• Competitive base salary range
• Employee discounts, wellness programs, and more
• Annual Performance Award up to 5%
• Comprehensive group health, dental and vision benefits
• Defined Benefits Pension Plan

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

Canadian Blood Services requires that all employees be fully vaccinated (COVID 19 vaccine doses as approved by Health Canada), subject to any medical or other human rights considerations. Persons who have been vaccinated outside of Canada must contact their local Public Health Unit in order to obtain a vaccine equivalency certificate.

If this role resonates with you, we encourage you to apply! This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment (such as testing) will be contacted. Applicants who require accommodation should discuss their needs with us.