Administrative Coordinator – Fuel Operations

Are you an administrative pro able to support a very busy and dynamic Finance team?

Does the idea of providing that support in a highly respected aviation services company make it even more exciting?

Executive Aviation is excited to announce that we are looking for an energetic individual to join our head office team in the role of Administrative Coordinator – Fuel Operations.

In this role you will report to the Manager of Finance and Administration and will be responsible for the timely and accurate reconciling and record keeping of services provided in our fuel and FBO operations.

Applicants must be detail oriented with excellent analytic and communication skills. The ideal candidate will be a self-starter with a strong work ethic and exceptional problem-solving skills.

This is an excellent opportunity to join a dynamic team and contribute to the overall success of our rapidly growing business. Responsibilities Work closely with Fuel Operations team members at our various airports to collect, analyze, and interpret all administrative and financial data. Liase with our fuel partners to ensure accurate billing and record keeping in accordance with the applicable agreements. Audit fuel inventory levels to identify and resolve any potential discrepancies. Reconcile various forms of payments and post in the accounting system. Balance various GL accounts and ensure timely and accurate completion of the monthly billing cycle. Assist in collection of accounts receivable as necessary. Create and maintain spreadsheets and reports as required. Other duties as assigned within the Finance team. Qualifications Minimum of five years' experience in a related accounting role, with a focus on balancing, reconciliation, and inventory auditing. Accounting or Office Administration Diploma or equivalent is considered an asset. Previous experience in the aviation industry and/or fuel operations is considered an asset. Experience in a fast-paced, high-volume administrative role. Proficient in Microsoft Office (MS Word, MS Excel, MS Outlook, SharePoint). Excellent customer service skills with a focus on building customer relationships. High attention to detail with strong problem-solving skills. Adaptable to change and driven to meet deadlines. Ability to plan and organize workload, prioritize tasks, and multitask in a fast-paced environment. Ability to always maintain confidentiality. Why Join EA? Entrepreneurial culture – we are growing! Competitive Salary and Benefits Great team to work with! Powered by JazzHR