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Administrative Coordinator - Laboratory Testing
Company | SGS |
Address | Lakefield, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Oil and Gas,Retail Office Equipment,Consumer Services |
Expires | 2023-07-16 |
Posted at | 10 months ago |
Company Description
- Vacation/absence responsibility to back-up the Supervisor.
- Organizing, arranging and coordinating meetings when required.
- Maintains payable and receivable accounting files.
- Arranges luncheons, meetings and client functions, and co-ordinates attendees.
- Bills receivables through the current financial systems.
- Sourcing and creating purchase requisitions, back up approvals for Department Manager handling of Purchase Orders and receiving of goods and services.
- This position provides office support to a variety of departmental professionals and mid-level to senior manager and department heads.
- Handling external or internal communication or management systems.
- Arranges travel and accommodation reservations where required.
- Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.
- Keys in, edits, proofreads and finalizes reports, statements, invoices, forms, presentations and other documents, using computer systems and software (currently LIMS, BOSS, KRONOS) as required.
- Classify, code, cross-reference, log and store records.
- Determine process and verify software applications, receipts, expenditures, forms and other documents.
- Open projects in Oracle where required.
- Follow up with clients for trade references, pre-payment invoicing.
- Fill out all paper and electronic requests for new hires and leavers.
- Group timekeeper on both Kronos and Boss (current systems).
- Policing and training of timecards with employees.
- Generates weekly and monthly billing reports where required.
- Provides mutual back-up support to other administrative staff as required.
- Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
- This position operates under limited supervisor. Often assigned tasks to lead to completion and work independently.
- Ability to work well with others & independently with proven leadership skills
- Specific technical skills: Knowledge of good financial administration procedures.
- Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
- Works well under pressure.
- Proven time management skills and a strong attention to detail.
- Experience: 5 or more years of previous working experience in an Administrative related role desired.
- Work on tasks on an ad hoc basis.
- Able to train staff in use of various software where required.
- Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
- Extended hours may be required from time to time.
- Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
- Education: College Diploma or equivalent post-secondary training / experience.
- Demonstrates excellent verbal and written communication skills including grammar and composition.
- Candidates must have advanced proficiency in using various type of computer software (Word, Excel, PowerPoint, Outlook etc.).
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