Accounting/Administrative Assistant Jobs

Position:Accounting/Administrative Assistant-Permanent Part-Time

Location:Ottawa

Do you enjoy making a difference serving others working in a respectful and supportive environment? Do you desire a position where you can be the“go-to” payroll and invoicing expert?

Team Choicehas served Eastern Ontario families who need homecare since 2011 with 5-Star Google ratings from clientsandstaff members. We attract and retain high-performing individuals who are interested in making an impact, driving meaningful change, and being part of a fast-paced and collaborative environment. We are seeking a permanent part-time Accounting/Administrative Assistant with potential to move into a full-time position.

Team Choiceoffers

• RRSP contribution matching program
• Competitive compensations
• Professional development opportunities to grow with the company
• Extensive 1:1 training
• Paid personal and sick leave
• A mutually encouraging and caring environment

Duties and Responsibilities:Include, but are not limited to:

• Process weekly, bi-weekly, and monthly invoicing and payroll using our scheduling system (AlayaCare) and QuickBooks Desktop in compliance with legislative and regulatory requirements.
• Contact clients with past due accounts and implement collections procedures if necessary.
• Resolve problems and investigate, reconcile, and correct payroll and financial discrepancies.
• Prepare and send reports for management and insurance clients as required.
• Reconcile and record payments from clients, insurance companies, and Home and Community Care Support Services (HCCSS).
• Continually strive to find efficiencies in the payable / receivable processes.
• Submit periodic employee and Government fillings such as T4’s, T2200’s, EHT returns, and Record of Employment (ROE) as needed.
• Review, investigate, and resolve billing rejections from HCCSS.
• Respond to payroll and billing inquiries from employees and government agencies.
• Cross-train and provide backup for other Team Choice office functions.

Qualifications/Requirements

• Superior Customer service skills.
• Work under pressure of tight timelines.
• Able to work year-round.
• Fluent oral and written English communication.
• Attention to details.
• Microsoft Office Software competency.
• We welcome third-year and higher Business Administration and Accounting students and graduates from post-secondary institutions who desire to put into practise their vocational training.
• Experience with QuickBooks Desktop.
• Be available to be on call (paid) to provide telephone support to clients and caregivers after hours on a rotating basis (Home-based, and approximately 1 week/weekend per eight week cycle)
• Accurate and efficient computer data-entry skills.
• Tact and diplomacy in professional interactions.
• At least 1 year of work experience in an accounts payable/receivable function.
• Ability to progress to full-time work as you and Team Choice progress.

Desirable Abilities

• French-English bilingual fluency.
• Experience in using ERP (enterprise resource planning) systems
• Experience working in a small-team environment