Administrative Assistant & Executive Assistant Professionals (Hybrid) (Contract)

Status: Contract (up to 24 Months)

Education Level: College Diploma or relevant work experience

Location(s): Toronto, Pickering, Whitby, Courtice or Bowmanville

Working Conditions: Hybrid Working Environment

Number of Position(s): Multiple

Shifts(s): Day Shift (Monday to Friday)

Deadline to Apply: June 30, 2023

Electrify your career and help build a brighter tomorrow.

Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.

Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on -- and off -- the job.

NEW CAMPUS: In late 2024, OPG is establishing our new campus at 1908 Colonel Sam Drive, Oshawa, Ontario. The new campus will provide a cutting-edge work environment that fosters collaboration and innovation.

ACCOMMODATIONS

OPG is committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported. If you require accommodation during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact [email protected].

Job Overview

Ontario Power Generation (OPG) is looking for Administrative Assistant & Executive Administrative Assistant Professionals for a variety of temporary positions that may become available on a short term/long term basis at our locations across our Toronto and Durham Region locations.

Duties May Include

The Administrative Assistant & Executive Administrative Assistant Professionals will be responsible for day-to-day administrative support for mid to senior leaders and their departments utilizing new technologies to deliver efficient processes in such areas as in such areas as correspondence, meeting arrangements/scheduling, time management, information maintenance and general office support.

• Make all necessary travel and accommodation arrangements following appropriate travel policies, including obtaining appropriate approvals for out of province and out of country travel.
• Make all necessary arrangements for meetings including the preparation of agenda, acquiring of meeting room, arranging for audio-visual or other equipment, preparing and issuing meeting notices etc. May be required to attend meetings to provide administrative support.
• Review forms, reports and other forms of information to be processed (time reports, expense reports etc.) for conformity to all governing requirements (policies, collective agreements, human resources policies and procedures etc.,) where pertinent, for accuracy of calculations, for account distribution and the like.
• Produce or process correspondence covering a broad array of routine and confidential subject matter including reports, statistical data, submissions for approval of budgets, human resource materials.

This is an exciting opportunity to work in an environment where you will contribute to OPG’s public outreach, engagement and education efforts as part of the company’s commitment to growing its social license.

EDUCATION

• College diploma or certificate in office administration, legal administration, executive administration or office assistant.

Qualifications

• Demonstrated ability to work independently;
• Interest in innovation and commitment to stay up to date with the latest technology;
• Excellent proofreading skills and;
• Demonstrated ability to handle confidential material and information with discretion;
• Executive Administrative Assistant positions require 3-5 years of experience supporting a VP level manager or higher
• Excellent knowledge of general office procedures and practices;
• Demonstrated ability to adapt to changing office environments;
• 40 accurate words per minute keyboarding skills (tested);
• Advanced Software proficiency - including Word (tested), Excel (tested), PowerPoint (tested);
• Change resilient in an agile work environment;
• The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct
• Advanced proficiency in Microsoft Outlook and Office 365 suite of applications including One Drive, One Note, Teams, Yammer, Skype, etc.;
• 3-5 years of administrative experience supporting multiple managers at a time in a broad range of office functions;
• Demonstrated ability to exercise appropriate judgment and initiative
• Excellent oral and written communication skills;

What Makes a Career at OPG Different?

As Ontario’s largest clean energy generator, we’re building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy.

At OPG, our values are our strengths. They are fundamental truths about our organization that don’t change:

Safety – it’s our business

Integrity – always lead with integrity

Excellence – never satisfied with good enough

Inclusion – working together for powerful outcomes

Innovation - creativity accelerates possibility

Here's why OPG might just be the ideal workplace for you:

• Electricity is vital to the province
• Exceptional range of opportunities province-wide

Our Promise To You

• We care about the safety and the well-being of our employees. It is our utmost priority.
• Provide spaces for innovative thinking and solutions, digital strategies such as electronic workflows, automation, and office mobility
• We support employment equity and diversity.
• A supportive work environment where you can be your best every day.
• Offer different ways for you to give back to communities where we operate.
• Opportunities to stretch and develop in our diverse lines of business.

Are you ready to start a career that has the power to electrify life on and off the job? Apply now.

APPLICATION PROCESS

Please submit your application online at https://jobs.opg.com/ by 11:59 PM E.S.T., June 30th, 2023. OPG thanks all those who apply; however, only candidates considered for an interview will be contacted.