Administrative Assistant Hybrid Jobs

2-3 years in a previous Supervisor or Manager position

Most important to us is strong customer service skills

Competitive Wages are offered as per industry standards

Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term.

Site Visits; Conducting site visits at store locations within your region ensuring compliance with safety and customer service standards

Reliable vehicle and valid driver's license

⦁Coordinate with building management as needed (maintenance items, deliveries, etc.)

⦁Are comfortable working remotely and in office, and in an unsupervised environment

⦁Base salary ranges from $45,000 CAD to $60,000 CAD based on experience.

⦁Flexible working arrangements – min 3 days in office / 2 days remote

⦁Monthly fringe benefit stipend (up to $400) and reimbursement for cell phone service plan ($100)

⦁Assist with firm professional education tracking and administration

Always reliable, consistent, flexible, adaptable and excellent time management (prioritizing skills with ability to meet time compressed deadlines)

Perform other responsibilities, as required

Bachelor’s degree in business/Accounting/Finance or a related field of study

3-5 years of experience in accounting

Previous experience in the payment industry considered an asset

Experience working with medium to large ERP systems (i.e. D365)

Knowledge/ experience of problem Management Tools.

Analyzes applications to identify risks, vulnerabilities and security issues.

Basic knowledge or interest about apps support procedures, concepts and of other technical areas.

Previous experience or interest in standardization of procedures and practices.

Basic Business knowledge/ understanding of financial markets and products.

Evaluates (sometimes complex) situations using multiple sources of information Developed communication and diplomacy skills to persuade and influence

Integration of Third Party Vendor and Client claims management systems

Knowledge and experience of Insurer and Lloyd’s practices

Works with Finance to ensure smooth cheque issuance workflow

3 - 5 years’ experience with IPG or equivalent experience with other TPA

Knowledge of third party vendor systems used by Insurers

Excellent communication skills - the ability to communicate effectively with both internal and external associates either verbally or in writing.

Manage the calendars, business contacts and deadlines of the Partners.

Have a minimum of 5 years of experience as an administrative assistant in a professional environment.

Bilingualism - excellent written and oral communication skills (French and English).

Have a professional attitude and offer support in customer service.

Ability to manage tight deadlines.

Coordinate travel arrangements, reservations and associated expense reports.

Ideally, an agile project management experience. You have successfully delivered many projects throughout your career

Strong organizational skills and time management

Experienced in tracking, managing, and reporting on customer projects and budgets.

You have experience working on technology project

Excellent communication skills. You can communicate effectively with technical and non-technical audiences.

Ability to deliver while working from home and comfortable speaking to clients on-camera daily.

Completion of secondary education in a Construction Management or Engineering related discipline

2+ years of experience working in construction project management or field experience an asset

Excellent organizational, time management, verbal, and written communication skills

Familiarity with drawings, contract administration, document management, scheduling software and change order procedures

Basic knowledge of Microsoft Word, Excel, and Outlook with Procore experience an asset

Assisting the Project Manager & Superintendents to ensure that delivery of critical project elements is expedited and completed

Hands on experience in Regulatory Project management and business analysis in large scale financial organizations

Hands on experience in investment banking domain with in-depth knowledge in at least one asset class

Hands on Experience in Reconciliation development projects

Experience with Smartstream TLM product

Define business, financial, and operations requirements and systems goals through partnership with decision makers, systems owners and end users

Analyze business processes, gaps in capabilities, as well as appropriate data sources, interfaces and process changes required to address capability gaps

Produce, project manage and provide all educational content for key retailer e-learning platforms

Represent the Canadian market on all Global Education lead/director’s calls.

Primary liaison between the Canadian and the Global & North American Education Teams.

Produce seasonal educational tools and collateral with third party vendors

Collaborate with branded FETM’s on all education requests and needs; primary contact between FETMs and Marketing Team

Responsible for translations needed for all educational materials (print/digital)

Lead and guide a team with effective management and mentoring skills.

Manage all aspects of operational accounting in an efficient and effective manner

The company offers a generous RRSP matching plan, contributing 5% of your salary.

Prepare annual budgets and forecasts, perform variance analysis and compare to actual

Oversee completion of all daily accounting tasks and regulatory reporting

Internal financial statement preparation along with preparation of other financial reports and operating metrics

Working with material management department on inventory analysis

Strong knowledge of all the main PERI systems along with their features and benefits

Excellent organizational skills and drive

Exceptional communication skills, both written and verbal

Strong problem solving and decision-making skills

Ability to prioritize and manage conflicting demands in a fast-paced environment balancing multiple projects with strong attention to detail

Ideally, some project management and/or project co-ordinator experience

Compile management dashboards and reports, based on inputs from leadership groups.

Attend management meetings, preparing agendas, taking and distributing minutes, tracking action items and following up on open items.

Provide ancillary support as required, including reception and office management activities.

Bachelor’s degree or equivalent (specialized college certification) or equivalent experience

5 years senior administrative support experience including advanced knowledge of office administration practices and corporate protocol

·Previous management experience with product importation/distribution is an asset

·Excellent time management and prioritization skills

·Escalate any regulatory non-conformances to QA Management.

·Promotes & champions all Quality systems and GMP requirements at the site.

·Ensure Accuristix procedures, regulatory guidelines and Client specific requirements are followed.

·4 years experience in QA in a pharmaceutical environment

Strong leadership and team management abilities, with experience in mentoring and developing high-performing teams.

What are the responsibilities of the Operations Manager role?

What skills and attributes do I need for the Operations Manager role?

Oversee and manage day-to-day operations, ensuring smooth workflows, resource allocation, and timely completion of all tasks and projects

Present the company's services and capabilities to external customers, maintaining strong relationships with key external stakeholders.

Exceptional interpersonal and communication skills

Skilled with content management systems, web programming languages, web technology, and operating systems

Ability to successfully manage multiple requests and projects to achieve deadlines, both independently and as a member of a team

Skilled with graphic design software including Adobe Suite of products

Skilled in web analytics, tools, and reporting, online marketing, and social media

Great benefits from your first day of work

Flexible benefits program options, including Personal & Health spending account(s)

Has around 5+ years of experience as a Program Manager focusing on supporting multiple different programs within a technical portfolio

2 years of experience working with technical products such as internal or client facing applications

Experience working in the retail space

Comes from a highly technical background to ensure they understand software systems and have a strong understanding of Jira

Has strong communication both written and orally and is able to communicate with cross functional teams

3+ years of project management/industry work experience

Familiarity with IT SDLC processes (waterfall and agile) and compliance requirements such as PCI & SOX

PMP and or Scrum certification considered an asset

Bachelor's degree in computer science/engineering or business

Proven writing skills (especially minutes), ability to synthesize and manage priorities

Five years of experience in a similar position

Good knowledge of the English language, spoken and written 

Thorough knowledge of Office 365, including Word and Excel 

Open project and proposal files, ensure their filing and archiving in accordance with the current system.

Proofread and format documents, reports, technical notes, etc. to ensure quality of deliverables.