Executive Assistant (Hybrid) Jobs

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.

Reporting to the President Broadridge Canada, the Executive Assistant’s primary function is to perform a wide variety of complex executive assistant, management dashboard reporting and action item management tasks requiring initiative, independent thought and judgment. This position will be dealing with confidential and sensitive issues requiring a high degree of discretion and tact.

Key Job Functions/Responsibilities

• Prepare presentations, documents, letters, emails and invitations
• Compile management dashboards and reports, based on inputs from leadership groups.
• Co-ordinate and manage travel arrangements; including flights, hotels, conference registrations, cars and all meeting/event and dining reservations.
• Handle highly sensitive and confidential information.
• Manage the President’s schedule on a daily basis.
• Responsible for planning and coordinating client and associate meetings, and events.
• Interact and co-ordinate with leadership teams and business unit heads as required to complete activities.
• Attend management meetings, preparing agendas, taking and distributing minutes, tracking action items and following up on open items.
• Manage the senior team’s out of office schedule and company org charts.
• Responsible for providing administrative support to the President Canada, and up to 1 other executive with 6 months from commencement in the role.
• Co-ordinate activities across Vancouver and Toronto offices and teams, and with ICS as required for ONE CANADA activities.
• Provide ancillary support as required, including reception and office management activities.

Basic Skill Level Requirements

Education:

• Bachelor’s degree or equivalent (specialized college certification) or equivalent experience

Experience:

• 5 years senior administrative support experience including advanced knowledge of office administration practices and corporate protocol
• Ideally, some project management and/or project co-ordinator experience

Skills:

• Demonstrated ability to work with highly confidential and sensitive information
• Ability to work under pressure and manage emotional control under stressful situations
• Professional and assertive demeanor with superior organizational and communication skills
• Highly organized with an ability to manage deliverables and outputs, to proactively ensure action items are completed on time
• Advanced proficiency in Excel, PowerPoint, Outlook and Word and solid working knowledge and comfort using the Internet

Recruitment Process

COVID-19 has accelerated change across our workplace, including our hiring practices. As a result, throughout your application process, you may be asked to connect with us virtually, and may not be required to meet in-person. Our recruiters will explain how virtual interviews will be held throughout the recruitment process, and they will be able to answer any questions you might have.

Workplace Flexibility

We are committed to supporting flexible work arrangements, investing in technology or other resources to enable you to work from home effectively, wherever possible.

At this time this is a hybrid role, and therefore you should have a basic home office set up, high-speed internet, and the ability to work without distractions during core business hours.

Accessibility & Accommodation

Broadridge is an equal opportunity employer and is committed to a diverse and inclusive workplace ensuring that equal employment opportunities are provided to all individuals, regardless of race, colour, gender identity, sexual orientation, marital status, creed, age, disability, religious affiliation, or national origin or citizenship. If you require any accommodations during the recruitment process, please notify our recruitment team.