Executive Assistant I Jobs

Our client, a global technology platform that helps consumers and small businesses overcome financial challenges, is actively looking for an Executive Assistant I to join their team on a hybrid model in their Toronto, ON, Canada office!

*** 3 days onsite (Tues/Wed/Thurs) ***

*** This begins as a 12-month contract with an opportunity to extend or convert at any time ***

Responsibilities

• Communicates clearly at multiple levels and with diverse audiences
• Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.
• Support administrative duties for 3 Directors
• Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others.
• Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public.
• Full comprehension of company's operation and procedures.
• Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.
• May also be responsible for training and supervising lower level clerical staff.
• Event planning to include support for large meetings, off-sites and teambuilding events
• Handles confidential information and communications.

Desired Skills And Experience

• Fundamental project management experience, including development of basic project plans and successful execution
• Proven experience working in a fast-pace environment while providing superior service levels
• Exercises excellent judgment within areas of responsibility Handles multiple tasks, switches priorities and focus as needed
• Demonstrated problem solving skills Experience managing high volumes of emails and direct messages
• Organizational skills
• Experience working in a software organization a plus
• Must be proactive, take ownership, respond quickly, and have excellent follow through skills
• Proficient in a suite of standard office software
• Proactive & creates a positive experience for others

Applicants must be currently authorized to work in Canada on a full-time basis now and in the future.

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