Executive Assistant, Private Equity

Company Description

Make an impact at a global and dynamic investment organization

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:

• Accelerated exposure and responsibility
• Diverse and inspiring colleagues and approachable leaders
• Global career development opportunities
• A deeply rooted culture of Integrity, Partnership and High Performance
• A flexible/hybrid work environment combining in office collaboration and remote working
• Stimulating work in a fast-paced, intellectually challenging environment
• Being motivated every day by CPP Investments’ important social purpose and unshakable principles

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.

The Executive Assistant is responsible for providing day-to-day administrative support to the Funds and Secondaries Investment team. Some of the main duties include managing calendars, meetings, expenses, booking events, developing offsites, travel and correspondence.

Role-specific Accountabilities:

• Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
• Provide general administrative support to a team of investment and finance professionals. Team can be comprised of analysts, associates, senior associates, principals and managing directors.
• Work closely with external partners, assistants, vendors, and other stakeholders to schedule meetings or events in various countries and cities around the world.
• Accommodate and complete staff requests managing timelines and deliverables.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Work cross functionally as part of a team with other members and departments.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
• Ensure team members are prepared for all meetings and carry forward action items.
• Reconcile credit card expenses and input into the Global Expense Reporting System.
• Co-ordinate, arrange and oversee team event planning process, as required.
• Be a CPP Investments ambassador by playing a key role in representing the investment business internally and externally. Conduct work in professional, friendly, easily accessible, and approachable manner.
• Manage distribution lists, submit IT requests, and ensure team has required tools (e.g., hardware) to be effective.
• Manage calendars on behalf of executives, working with other departments to coordinate meeting booking.
• Anticipate required calendar changes based on holidays, board meetings, travel, and other conflicts.

Qualifications

• Interest in the investment industry is considered an asset.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
• College diploma or undergraduate degree is required.
• Advanced knowledge of MS Office (Word, Excel, Outlook, Calendar) and comfort and interest in learning new applications.
• Extremely motivated, energetic, eager to learn, adaptable, calm under pressure and professional.
• Able and willing to work flexible hours, as required.
• Experience providing support to multiple professionals and managing competing priorities.
• Exceptional (written and verbal) communication and interpersonal skills.
• Experience with complex calendar management, booking high profile meetings, events and managing complex expense reimbursement process.
• 5-10 years’ experience gained from working in a fast-paced, professional environment.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines.
• Ability to effectively collaborate, especially with others in a similar role.
• Experience with expense software is an asset
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

Additional Information

Visit our LinkedIn Career Page or Follow us on LinkedIn.

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.

Mandatory Vaccine Policy

All employees in the Toronto, Sydney and Hong Kong offices will be required to be vaccinated against COVID-19. Accommodations to this policy will be made for medical or other protected grounds. Please contact us to discuss any accommodation needs.