P2 - Executive Assistant

Are you an Executive Assistant with experience providing high level administrative support to Directors and the VP level?
We are currently looking for a n Executive Assistant to support our client's Toronto office (working hybrid). In this role you will support 3 Directors, work full time hours on a 12 month assignment, and earn a pay rate of $41.30 per hour.
Advantages

• Gain experience working for a leading and globally recognized software company
• Earn $41.30/hr
• Work full time hours on a 12 month assignment
• Hybrid Schedule

Responsibilities

• Builds effective and inclusive relationships with personnel at various levels
• Handles confidential information and communications appropriately
• Provides high-level administrative assistance to 3 Directors - (1) Design, (2) Product Development and (3) Customer Success
• Manages executives calendars end to end
• Applies skills and analytical knowledge acquired through experience and ongoing learning to perform the more complex duties of the position.
• Provides guidance to other employees regarding new methods, assignments or procedures
• Full comprehension of the company's operation and procedures.
• Researches and analyzes data within the context of a project, departmental needs, or company direction and makes recommendations for improvements
• Successfully plans and executes on-boarding for managers and/or direct reports
• Works under limited supervision and executes own work planning. Initiates appropriate action to resolve routine to moderately complex problems. Escalates issues to management when appropriate.
• Event planning, off-sites and team-building events
• Expense reports and purchase order creation
• Multiple, complex calendar and travel coordination management for leaders
• Creates collaborative processes with other administrative personnel to optimize cross-unit functions
• Manage and update email distribution lists
• Create, maintain & update documents for department in Google suite
• Uses discretion, judgement and knowledge of organization to facilitate the executive's activities.
• Track department initiatives, drive and follow-up on outstanding action items
• Track and reconcile budget reports with department spending on a monthly basis
• Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others.

Qualifications

• Minimum 5+ years of experience
• Experience working in a software organization a plus
• Experience managing high volumes of emails and direct messages
• Exercises excellent judgment within areas of responsibility
• Proficient in a suite of standard office software
• Handles multiple tasks, switches priorities and focus as needed
• Communicates clearly at multiple levels and with diverse audiences
• Demonstrated problem solving skills
• Fundamental project management experience, including development of basic project plans and successful execution
• Proven experience working in a fast-pace environment while providing superior service levels
• Organizational skills
• Must be proactive, take ownership, respond quickly, and have excellent follow through skills

Summary
We are currently looking for a n Executive Assistant to support our client's Toronto office (working hybrid). In this role you will support 3 Directors, work full time hours on a 12 month assignment, and earn a pay rate of $41.30 per hour.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.