Executive Assistant – C Level Executive Jobs

Manage calendars and email inbox

2+ years of related experience

Intermediate to advance Microsoft Office Suite skills

Outstanding written and verbal communication skills

Ad hoc duties as requested

Highly organized and detail oriented

Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).

Outstanding organizational and time management abilities, with a keen eye for detail.

Strong proficiency in office productivity tools, including Microsoft Office (Word, Excel, PowerPoint) and calendar management software.

Manage and prioritize multiple tasks and deadlines effectively, demonstrating flexibility and adaptability in a fast-paced environment.

Proven experience as an Executive Assistant or similar role, preferably within the software development industry.

Excellent written and verbal communication skills, with the ability to effectively interact with individuals at all levels of the organization.

Exceptional relationship management skills and the ability to build and grow connections

Support VPRI's schedule and calendar management including directing and coordinating daily priorities, appointments, tasks, meetings, deadlines

Minimum five (5) years of demonstrated experience supporting a Senior Level Executive

Undergraduate degree in a related discipline required or equivalent experience at an executive level

Strong analytical and problem-solving skills

Advanced knowledge of MS Office, SharePoint, Zoom and other business tools and technologies

Bachelor's degree or equivalent experience

4+ years of experience supporting an executive required

Experience in managing multiple priorities and administrative coordination

Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Strong written and verbal communication skills

Aid executive in preparing for meetings

Excellent verbal and written communication skills

Experience with social media and websites

Running a software program now for loan admin.

Need someone to take that project and run with it.

Looking for new software company for loan admin and fund admin.

Another example is taking forms and contracts and moving them to DocuSign for example.

Outstanding organizational and time management skills

Manage the President's inbox and clean up regularly, forward relevant items to relevant team members

Strong verbal and written communications skills

Research AI news and tips/trends and curate, share with the internal team daily in a Slack thread

Help write the basis draft of the weekly CASual, our President's newsletter

Work with the President to organize her calendar, tasks, events, and curate speaking gigs for her to apply to

Strong time management and multitasking abilities

Bachelor's degree in Electrical Engineering or a related field, or equivalent practical experience

Experience as an electrical designer or a similar role in an engineering environment

Excellent communication and organizational skills with fluency in English

Experience working in an administrative or executive support role in a professional environment

Excellent problem solving and analytical skills

Fundamental project management experience, including development of basic project plans and successful execution

Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.

Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others.

Demonstrated problem solving skills Experience managing high volumes of emails and direct messages

Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.

Experience working in a software organization a plus

Service oriented, and skilled in communicating with employees and management.

Excellent time management, highly organized.

oProvide administrative support to the COO & HRD including: Meeting scheduling & preparation, calendar management, document coordination.

oMaintain work schedules and calendars of executive management, particularly the COO & partners.

Strong working knowledge of all MS Office Suite

Ability to manage multiple priorities across various stakeholders.

Management of executive calendars, travel arrangements, expenses and communications as required

Experience working directly with executives in an executive assistant or similar role

Advanced computer skills with proficiency in Word, Excel, PowerPoint, and Outlook

Exceptional interpersonal skills and communication skills

Exceptional attention to detail, organization, and records retention skills

Experience working in Microsoft 365

- Design experience (either with an interior design course, or working equivalent

- Strong interpersonal skills and attention to details

- Exceptional organizational skills & high sense of urgency

- Benefits & work perks

What we are looking for:

- Proficiency in blueprints, reading and understanding

* Experience with event management.

* Proficient English-language written and verbal communication skills and interpersonal skills. Excellent administrative writing and verbal skills.

* Demonstrated experience with providing outstanding, prompt customer service.

* Retirement Benefits created to aid employees in reaching future retirement goals;

* Medical, dental, and vision coverage designed to help you and your family live a healthy lifestyle;

* UMCP Tuition Remission for employees, and their dependents to grow and achieve greatness;

Strong background in project management.

Ability to work remotely/at home to support personal tasks.

Manage email and phone messages.

Must be able to manage last minute changes with grace.

Must be able to create and manage travel itineraries.

Minimum 1 years of experience in an executive support or personal assistant role supporting multiple Executives.

Experience with basic office management procedures

Support Executive’s and the company with change management.

A diploma or undergraduate degree, preferably in Office Administration, Business Administration, Business Management, or another relevant field of study.

Strong oral and written communication skills, along with a proven ability to self-manage tasks, timelines and priorities.

Manage inquiries and correspondence; organize and direct matters to the appropriate individuals and coordinate information on behalf of the Executive’s.

Manage the Executive’s calendars; schedule appointments and arrange meetings, events, and travel.

Resourceful, flexible and proven organizational and time management skills

Computer skills, and working knowledge of software packages and social media platforms

Salary range 19.13 - 24.24/hr based on qualifications and experience

Experience working in an office environment, and with a variety of people

Sound financial knowledge in carrying out duties such as payroll, accounts receivable, accounts payable, financial reporting, audit preparation, bank deposits, etc

Ability to use effective problem solving skills

Knowledge, Skills and Abilities required to excel in this role:

Exceptional organizational, planning, and time management skills.

Maintaining the Customer Relations Management software (CRM) to support the sales team.

Competitive compensation based on experience, education, and accreditation.

Displaying adaptability, flexibility, and ownership of responsibilities.

Providing administrative and sales support to the Sales Manager and General Manager.

Creative problem solving and practical time management skills.

Minimum of three years of experience supporting a CEO or Executive

Excellent communication and organizational skills with the ability to multitask.

Bachelor's degree in business is preferred.

Strong organization skills, time management skills and an ability to work in a fast paced environment

Performing general administrative duties such as file management, preparing reports and other data, etc.

1-2 year's experience working as an Executive Assistant is preferred

Strong people and interpersonal skills

Excellent verbal and written communication skills

Coordinating and booking meetings with key stakeholders, buyers, talent, etc.

Collaborates with the Manager, Member Services to ensure full management of logistics of NAR-lead events.

Anticipates and organizes the EO’s priorities and provides effective and timely support.

Prepares comprehensive, informative, and professional reports and presentations to support the Executive Officer.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Acts as the publishing editor of all correspondence prepared for the Association by the Communications Coordinator.

Responds to all general inquiries to the Executive Office on behalf of the EO.

Diary booking management: phone calls/in-person meetings, interviews, and presentations.

Manage complex calendars and prioritize meetings/calls as needed.

Manage expense reports for assigned Consultants from start to submission.

One year of experience in administrative function preferred, ideally within in a professional services firm.

Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.

Hybrid work model, 50% in office / 50% remote*