Executive Assistant Jobs

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Our client is seeking a highly organized and proactive Executive Assistant to support the leadership team. As an EA, you will be crucial in ensuring the smooth functioning of daily operations and providing administrative support to the CEO. The ideal candidate is a reliable and efficient professional with exceptional communication and organizational skills.

Responsibilities:

• Handle incoming calls and emails, responding or redirecting them appropriately.
• Assist in the coordination and execution of company events, conferences, and team-building activities.
• Maintain and update confidential files and records, both electronically and physically.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and attention to detail.
• Manage and prioritize multiple tasks and deadlines effectively, demonstrating flexibility and adaptability in a fast-paced environment.
• Act as a primary point of contact between the executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
• Collaborate with other administrative staff to streamline processes and improve efficiency within the company.
• Conduct research and gather information to support decision-making processes and project initiatives.
• Provide comprehensive administrative support to the executives, including managing their calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and organization of meetings, including agenda creation, meeting materials, and minutes.

Qualifications:

• Excellent written and verbal communication skills, with the ability to effectively interact with individuals at all levels of the organization.
• Strong proficiency in office productivity tools, including Microsoft Office (Word, Excel, PowerPoint) and calendar management software.
• Professional demeanor and strong interpersonal skills.
• Outstanding organizational and time management abilities, with a keen eye for detail.
• Ability to work independently with minimal supervision and as part of a team.
• Knowledge of software development processes and terminology is a plus, but not mandatory.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Proven experience as an Executive Assistant or similar role, preferably within the software development industry.
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• Demonstrated ability to handle sensitive and confidential information with integrity and discretion.
• Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).