Intermediate Accounting Services Coordinator (18-Month Contract)

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it
Reporting to the Manager, Accounting Services, the Intermediate Accounting Services Coordinator is responsible for providing timely, efficient, and professional accounting services to the Firm.
Major Responsibilities:

• Assesses the most effective payment method and initiates payment via cheque, wire transfer, EFT or credit card and follows specific processes for each method
• Performs other duties as required
• Provides accounting services such as processing payment requisitions, accounts payable invoices and employee expense claims
• Handles confidential materials and documents
• Adheres to strict internal control policies to mitigate internal and externals risks facing the Firm
• Responds to general inquiries from both internal and external sources about policies, procedures, deadlines, and status of accounting-related transactions
• Correctly records various commodity taxes and requests tax registration numbers/documents from suppliers when needed
• Organizes filing and storage of related supporting documentation pursuant to Firm and external audit standards utilizing a combination of different software systems
• Meet tight deadlines processing significant vendor payments and held disbursements, while simultaneously handling high volumes of transactions
• Reconciles outstanding vendor invoices and follows-up with necessary course of action to ensure payments are fulfilled
• Assists the Manager and Supervisor in training new Accounting Services Coordinators on accounts payable processes, internal control structure and other responsibilities of role

Position Requirements:
Education and Experience
This position requires a Community College diploma in a business discipline and/or a minimum of three to four years of accounting experience. An equivalent combination of education, training and experience may be acceptable.
Knowledge and Skills

• Ability to productively work remotely, if required
• Attention to detail and accuracy with numbers
• Bilingual in French and English would be an asset
• Organizational and time management skills to work with detail-oriented tasks and to efficiently multi-task
• Strong oral communication and interpersonal skills are required to communicate with a number of various contacts internally and externally, at varying levels within the organization(s)
• General knowledge of commodity taxes and recoverability rules
• Knowledge of computer applications, such as but not limited to: Microsoft Suite (Excel, Word, Outlook and Teams), Aderant Expert, Chrome River, Adobe Acrobat Pro, ExpertImage
• Basic knowledge of accounting principles and procedures

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.
We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
No agencies or phone calls/emails please.