Project Administrative Assistant Jobs

We are Pomerleau. And you could be too.

At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada.

To do this, we do everything we can to listen to their needs, to never lose sight of the realities of tomorrow and to innovate in a more committed, more collaborative and more sustainable way. Together, this is how we redefine our practice - for the good of our profession and of future generations.

The OPPORTUNITY

Administrative professionals are the pulse of every office. Join our collaborative project team to drive the administrative process and support project growth and execution. With a proven track record of administrative experience, your passion for project excellence is unparalleled. Focused on supporting Project team members, you push for results through providing exceptional guidance and administrative support.

As a Project Administrative Assistant, you are passionate about the construction industry and have a strong sense of customer service excellence and a people-focused attitude. As a key member of the team, you will put your knowledge to work and provide administrative support at every stage of the construction process. Imagine the possibilities as your role focuses on growth opportunities in the administrative field. The pace and path you choose to grow is your choice – but let us help you get there. As a key member of our team, we will rethink construction together, from idea to completion. Everywhere. All the time. Period.

What YOU Will Do

• Take pride in using and maintaining our innovative internal technology systems;
• Take charge of project invoices and ensure transmission to our Accounts Payable team;
• Adapt to project changes by updating project presentations;
• Collaborate and keep the lines of communication open when working with team members, trade partners, consultants and clients;
• Jump in right from project start-up to assist with key documentation and drafting of contract award letters;
• Keep on top of subcontracts and ensure key information is updated and distributed accordingly;
• Assist the project team(s) with administrative support;
• Embrace the learning experience and be open to internal career opportunities;
• Utilize your passion for organization through maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents;
• Assemble, attend, document and emphasize the importance of project meetings;
• Effectively use CMiC and be a key resource for all project team members;
• Celebrate project success and completion and be a key member of the project wrap-up process.

What YOU Will Bring

• Knowledge of the Vancouver market and ability to work throughout BC.
• Proven organizational skills and a keen attention to detail;
• A proven track record of project administrative support and team leadership skills;
• Strong computer skills with enthusiasm for innovation;
• Strong knowledge of the construction industry;
• 2+ years’ administrative experience;
• A College Diploma in the field of Office Administration, or a combination of education and industry experience;
• Solid written and verbal communication skills;

Why Choose Pomerleau

• Competitive salary
• Employee assistance program
• Exciting career opportunities
• Employer paid monthly public transit pass
• Summer hours (available year-round)
• Fitness Membership or Activity Reimbursement
• Free access to Dialogue's telemedicine platform
• Group RRSP
• Exciting training opportunities
• Refund for ergonomic work equipment
• Group insurance (including a health spending account!)
• Dynamic culture
• 4 weeks’ vacation
• New telecommuting policy

What are you waiting for? Let's build something extraordinary together. Apply now to join the team. We want to hear from you!

We thank all applicants, but only those selected for further consideration will be contacted. Be sure to join our Talent Network to stay informed about all job opportunities at Pomerleau.

Pomerleau Inc. is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Accessibility for Ontarians with Disabilities Act. During any stage of the recruitment and hiring process, accommodation for applicants with disabilities are available upon request.