Marketing Administrative Assistant Jobs

Not just a job…
a community
a partnership
a team
You’ll experience them all at London Drugs. As one of Canada’s most successful retail chains, we know what it takes to build a satisfying career. We are seeking innovative, customer focused people to join our team!
Our Marketing Department located at our head office in Richmond, BC currently has an opportunity for:
Marketing Administrative Assistant
The Marketing Administrative Assistant position is responsible for the active support of Marketing Leadership and broader department with initiatives, tasks, assignments and projects. The Marketing Administrative Assistant requires strong organizational, communication and writing skills. Accuracy and professionalism will be required to handle the variety of tasks from invoice processing, managing store requests and vendor quotes for print/marketing orders. This role directly supports the General Manager of the department and member of the Executive. The ability to maintain confidentiality is critical to this role.
Roles and responsibilities:

• Prepare/set up of meetings, attending for documentation and support as required.
• Create documents and presentations based on briefs and content provided by leadership. Requires both building cohesive structure and flow to content and completing independent fact finding/research.
• Process Marketing invoices, with an understanding to the finance workflow and importance of accurately reflecting spending, setting accruals and reconciling month by month.
• Ensure security standards are maintained concerning all Marketing endeavors.
• Support GM with all administrative tasks including managing scheduling of meetings and overall calendar.
• Ordering supplies.
• Utilize administrative skills to document, process and/or execute marketing/department/store requests.
• Scheduling and supporting meetings.
• Maintain high quality, accuracy and confidentiality of all projects, products and any other information within the Marketing Department.
• May be required to coordinate marketing assets for print, radio and television production including vendor communications for quotes, rentals or event planning.

The successful candidate should possess the following:

• Highly organized and able to multitask effectively and work under changing priorities.
• Be flexible and willing to adapt to ever-changing work-flow.
• Can follow process and procedures as outlined by marketing.
• Able to be concise and accurate when dealing with people and information.
• Works well independently and as a team member.
• Able to work well with little supervision.
• Positive and self-motivated with a high level of confidence, enthusiasm and energy.
• Demonstrate good interpersonal skills when dealing with customers, staff & management.
• Initiative to isolate and solve problems.
• Excellent written and verbal communication skills.
• Function & thrive in high paced, high volume environment under strict time constraints while developing alternate solutions.
• Strong administrative skills and accuracy with entries.

Education and Knowledge:

• Minimum 2 years post-secondary education in a related field such as an accredited Marketing Program or Communications.
• 1-2 years’ experience in coordinating, customer service or events planning.

London Drugs offers advancement opportunities through our promote-from-within policies, salaries commensurate with experience, as well as a comprehensive benefits program including:

• Community Involvement (Giving back to our communities)
• Ongoing In-House Training & Education Courses (Lifelong learning)
• Employee Recognition Program (Tangible rewards for great work!)
• Comprehensive medical, dental, prescription drug and vision coverage for you and your family (Ensuring you and your family are taken care of)
• Employee Family Assistance Program (Free confidential counseling)
• Company matched RRSPs (Helping you plan for your future)
• Employee Discount Program (Sharing our success)

If you are a well-organized, self-motivated, individual who has a positive attitude and a commitment to achieving Company objectives, then we have the opportunity for you to excel!
Apply Now!
We are an equal opportunity employer. The above statements are intended to describe the general nature and level of work applicable to this position and are not intended to be an exhaustive list of all responsibilities, duties and skills required. Be advised, London Drugs DOES NOT use third party recruitment services.
London Drugs may collect, use, and/or disclose your personal information (including the information in this application) where it is reasonable for establishing, managing or terminating an employment relationship. This includes the use or disclosure of your personal information to persons inside or external to our organization, for the purpose of checking references or gathering other information to support an assessment of your candidacy.
To protect yourself, do not respond to unsolicited job offers from individuals or e-mail addresses, and never disclose any sensitive details about your identity (including personal or financial) to anyone you do not know or trust or on any unverified website, or website you do not trust.