Administrative Assistant 4 Jobs

Come work as an Administrative Assistant at Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for an Administrative Assistant to join the ADHD Clinic team at Vancouver General Hospital. Apply today to join our team!

As an Administrative Assistant with VCH you will

• Screen and prioritize incoming materials.
• Provide assistance with monitoring and analyzing program budget.
• Perform word processing duties; drafts forms, prepares/types letters, memos, and reports.
• Act as a receptionist; answers telephone and greets visitors, determines nature of call/visit, takes or relays messages or provides general information about program, services and/or other community resources or refers to others.
• Schedule/arrange appointments/bookings for clients.
• Supervise clerical staff as required.
• Processe and/or monitors expenses.
• Perform administrative/clerical support functions for a department and/or program.
• Provide assistance with recruitment requests; completes information for posting purposes according to procedure when directed to fill vacancies.
• Transcribe assessment, case reviews, progress notes and summaries.
• Assist with web-site maintenance and other communication strategies including resources and communication bulletin boards; Compiles statistics, maintains timekeeping records, maintains departmental levels of stationery and makes arrangement for building and/or office equipment maintenance and repairs Maintains client charts.

Education & Experience

• Office Administration Certificate plus three (3) years recent related experience or an equivalent combination of education, training, and experience.
• Grade 12.

Knowledge & Abilities

• Ability to establish and maintain rapport with clients.
• Ability to type at 50 w.p.m.
• Knowledge of medical terminology.
• Ability to do basic mathematical calculations.
• Ability to work under the pressure of interruptions and adapt to changes.
• Ability to work both independently and as a member of a multidisciplinary team.
• Ability to communicate effectively/tactfully both verbally and in writing.
• Knowledge of general office procedures.
• Ability to plan, organize and prioritize.
• Basic computer literacy to operate a computerized client care information system and word processing, spreadsheet, Internet and e-mail software.
• Physical ability to perform the duties of the job.
• Ability to compose business correspondence.
• Ability to problem solve and take initiative.
• Ability to keyboard 6,000 keystrokes per hour.
• Ability to operate related equipment.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Grow your career with employer-paid training and leadership development opportunities
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff
• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Diversity, equity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.

We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2023.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https//my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.