Project Administrative Officer Jobs

Assisting project managers with administrative project deliverables

At least 3 years of similar experience, where you have already worked as administrative support to an operational team

The ability to manage a hectic work flow.

Choosing stimulation and knowledge sharing environment.

Collaboration, mutual cooperation and enthusiastic colleagues

4 weeks of vacation per year

Experience with marketing, social media, and events management is an asset

Strong planning, organization, and time management skills with an attention to detail

Manage and maintain social media, website and promotional items

Minimum of 3 years of experience in an Administrator or Coordinator position in the commercial construction industry

Experience with Procore software would be an enormous asset

Intermediate to advanced level skills with Microsoft Office

Includes but not limited to: calendar and email management, booking meetings, minute taking , organizing travel arrangements

includes but not limited to: calendar and email management, booking meetings, minute taking , organizing travel arrangements

Senior level officer is defined as but not limited to: President, Director, Manager, Chief

Qualifications, Knowledge, Skills and Experience:

Experience in the use of the IBC System (Hampshire's HR and financial management system)

Administrative lead for key functions and activities such as our Quality Management forum, High Cost Placements Panel and other key activities.

Computer literacy, including knowledge and experience of Microsoft Word, Excel, PowerPoint, Outlook and MS Teams.

Excellent organisational skills and ability to manage competing demands.

Ability to navigate SharePoint document management system

Superior time management skills with ability to multi-task/prioritize and work under tight timelines.

Minimum of two years of experience as an Office Manager.

Demonstrate expert collaboration and communication skills and can navigate a team environment to share knowledge, influence best-practices, and coordinate workflow.

Manage the annual office services budget of $1.3M.

Completion of High School or general education degree (GED).

Minimum of 3 years of experience creating strategic communication for executives.

Work conditions and physical capabilities

Review, evaluate and implement new administrative procedures

Delegate work to office support staff

Establish work priorities and ensure procedures are followed and deadlines are met

Carry out administrative activities of establishment

Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation

A College Diploma in the field of Office Administration, or a combination of education and industry experience;

Embrace the learning experience and be open to internal career opportunities;

Strong knowledge of the construction industry;

A proven track record of project administrative support and team leadership skills;

Solid written and verbal communication skills;

Strong computer skills with enthusiasm for innovation;

Desire to develop skills and expand career, ideally into project management;

Experience in a consulting engineering firm is considered an asset but is not a requirement.

Strong organizational, and coordination skills, as demonstrated through previous work;

Ability to prioritize and manage multiple simultaneous tasks, and show extended patience when waiting for others to complete their work;

Key Responsibilities Include The Following

Coordinate with the extended project team, including Owner’s personnel, other engineers, equipment providers, municipal officials, and authorities having jurisdiction;

Construction management, or a related field (equivalent experience may be considered)

Develop and implement office management policies, and procedures to improve efficiency and productivity

Assist with preparation of the management cost tracking

Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and project management software

Assist the engineering director in his responsibilities as assigned

Manage document flow, including filing, tracking, and archiving project-related documents.

- Excellent organizational and time management skills.

- Perform general office management tasks, including ordering supplies and maintaining office equipment.

- Prepare and edit correspondence, data entry as needed.

- Proven experience as an Administrative Assistant or similar role.

- Exceptional communication and interpersonal skills.

Are you organized, detail-oriented, and passionate about providing exceptional administrative support?

A College Diploma in the field of Office Administration, or a combination of education and industry experience;

Embrace the learning experience and be open to internal career opportunities;

Strong knowledge of the construction industry;

A proven track record of project administrative support and team leadership skills;

Solid written and verbal communication skills;

Strong computer skills with enthusiasm for innovation;

A full range of benefits (group insurance with shared costs upon hiring, group RRSP);

Assist the Mechanical, Electrical and Civil team project managers with daily project work;

Minimum of 3-year experience in an administrative role in an office environment required;

Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;

Exceptional written and oral English communication skills;

Skilled with the preparation of PDF reports, including links, bookmarks, and searching tools for easy access;

Animer des réunions avec les intervenants clés des projets, tels que les bénévoles, les employés, les partenaires, etc.

Faire régulièrement rapport à la directrice du développement du scoutisme sur l'avancement des projets.

Participer aux rencontres hebdomadaires de l'équipe du développement du scoutisme, et aux planifications mensuelles.

Participer à divers comités liés aux projets, au besoin.

Âge compris entre 15 et 30 ans (inclusivement) au début de l'emploi.

Citoyenneté canadienne, résidence permanente ou statut de réfugié accordé en vertu de la Loi sur l'immigration et la protection des réfugiés.

Flexibility to change with the ability to manage multiple, concurrent projects; adjust to shifting priorities, stringent deadlines, and last-minute requirements

Advanced knowledge of MS Office: Word, Excel, PowerPoint

Strong organizational, coordination, problem solving and multi-tasking skills

Assist in Business Development by finding Expression of Interests (EOI) and Request for Proposals (RFP) on various tender websites

Develop and implement the proposal schedule and coordinate proposals from start to finish

Schedule and lead meetings with team members, partners, and other external parties (Client, independent experts, etc.)

Perform standard and advanced administrative and business operations duties for Manager(s).

Works with project manager(s) to ensure the integrity and completeness of status reports.

Provides analytical support within a functional organization.

Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc. Assists in the development of project plans.

Make travel and lodging arrangements as required. Prepares reports for use in business planning and analysis for assigned area.

Screen calls, distribute mail, and update contact lists.

Knowledge of the Finance module of Systems, Applications, and Products (SAP) software.

Experience supervising staff, including assigning and overseeing work, managing performance, and motivating direct reports.

Strong interpersonal skills for establishing solid working relationships with internal and external stakeholders.

Experience coordinating financial activities related to budget preparation and monitoring, expenditures processing, and cash flow monitoring.

Experience coordinating and implementing administrative policies and process improvement initiatives.

Ability to successfully manage multiple priorities and competing demands in a fast-paced environment.

Excellent interpersonal and communication skills, experience working in a cross-cultural environment

2 - 4 years experience working on international development projects, experience in Africa and or the Middle East is an asset

Strong writing skills with a proven track record of developing quality project reports and documents

Experience working with programs focused on climate change and/or youth

Knowledge of global climate change discourse and issues

Manage multiple priorities in a fast-paced and shifting environment

Experience using Adobe Acrobat, website management programs (WordPress, CiviCRM), managing virtual file servers;

Strong project management, organizational and administrative skills;

Manage human resources for the organization including highly confidential and sensitive issues;

Other duties and responsibilities as requested to support the mandate and mission of the association.

Post-secondary certificate in Administration, Business or a related field & minimum 5 years’ professional experience;

Experience and familiarity with non-profits, charities & reporting to a board of directors;

Ability to work independently and manage various daily requirements

Specific and relevant safety-related certifications, training and educational credentials required.

5 or more years of professional work experience in a similar role, ideally within construction or operational projects.

Experience performing financial/mathematical calculations, and possesses a numerical accuracy and attention for detail.

Strong verbal and written communication skills and be proficient in entire Microsoft Suite, including Word, Excel, Outlook, Powerpoint and Teams

Excellent interpersonal skills with the ability to professionally and efficiently communicate with different customers, departments and levels of the organization