Project Administrative Assistant Jobs

Dare to join Englobe 

At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment.

With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through different stages, in many sectors.  Offering a range of value-added services that run the gamut from professional consulting services to turnkey project implementation, Englobe has developed a reputation for integrity, credibility, and people-centered values.

When you choose Englobe, you’re choosing a team with a wide range of expertise and a shared concern for the environment and the sustainable development of their communities. At Englobe, the health and safety of our employees is a top priority. We have built a culture of caring and are sincerely committed to diversity and inclusion. In practice, this means we take care of every aspect of the employee experience. 

And that’s not all... Taking initiative and seizing opportunities for professional development are encouraged. We believe that great ideas can come from anyone, anywhere! At Englobe, you’ll have the opportunity to grow and excel. 

 We offer

• A telemedicine virtual healthcare service;
• An annual reimbursement of sports expenses;
• Opportunities for skills development;
• Flexible hours and ability to compress working hours;
• Internal policy to encourage teleworking.
• A full range of benefits (group insurance with shared costs upon hiring, group RRSP);

Choose the path of impact. Join us in creating a positive legacy. 

Englobe is committed to providing accommodation to, and working with, applicants with disabilities, to meet their needs throughout the recruitment, selection and/or employment process. 

As a Project Administrative Assistant, you will work in collaboration with the Mechanical and Electrical Engineering team  

Your main responsibilities will be: 

• Apply and promote Englobe’s health and safety rules
• Develop project specific forms and templates;
• Attend meetings, produce and distribute meeting minutes;
• Backup reception coverage during sick days, vacation etc.
• Small proposal preparation;
• Insurance requests;
• Permit applications; and
• Printing and binding of reports;
• Document preparation such as writing, revising and formatting various documents such as reports, inspection reports, letters, excel tables, correspondence, NMS specifications, meeting minutes etc.;
• Assist the Mechanical, Electrical and Civil team project managers with daily project work;

• Post-Secondary degree or diploma in Office Administration, Business Administration is an asset;
• Proficient with the use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook;
• Strong research and writing skills, ability to present information concisely and clearly;
• Demonstrated sensitivity and consideration for occupational health and safety.
• Exceptional written and oral English communication skills;
• Ability to meet tight deadlines, prioritize; multi-task and thrive in a fast-paced environment; and
• Strong problem solving skills;
• Skilled with the preparation of PDF reports, including links, bookmarks, and searching tools for easy access;
• Excellent organizational skills, ability to implement and maintain systems of organization;
• Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;
• Minimum of 3-year experience in an administrative role in an office environment required;