2023-273 - Administrative Assistant 3 (Oa13) - A'paqt Project - Strait Area Campus - Designated [Nova Scotia Community College]

Administrative Assistant 3 (OA13) - A'Paqt Project

Education

Strait Area Campus
Port Hawkesbury, Nova Scotia
Campus Administration
Term Full-time Position: Commencing approximately August 14, 2023 and ending approximately March 31, 2027
Application deadline is 11:59pm, July 27, 2023
Competition No. 2023-273
Salary range: $44,460.97 to $49,448.06 annually
This is a designated competition open to Mi'kmaq and other Indigenous/Aboriginal peoples and/or Women.
Responsibilities
Reporting to the Academic Chair, Nautical Institute, you will:

• Participate in planning for successful achievement of the overall goals of the A'paqt project and support the Strait Area Campus Principal and the Academic Chair, Nautical Institute, demonstrating independence and taking initiative in anticipating needs, while juggling multiple and competing priorities.
• Schedule project-related meetings, record meeting minutes, create project-related documents and reports and maintain effective budget/cost maintenance tracking.
• Be responsible for the day-to-day administrative and project support duties of the A'paqt Project, ensuring that daily activities of the project are organized efficiently. The A'paqt Project supports women and Indigenous students training for careers in the Marine Industry.

This position will be based at the Strait Area Campus and will organize initiatives with various NSCC departments and in various communities in Nova Scotia.
Qualifications
Qualifications and Occupational Experience:

• Experience working with Mi'kmaq communities, staff and students is an asset.
• Knowledge of the commercial Marine sector is an asset.
• Excellent computer skills with a high level of proficiency in Microsoft suite of Office software and Outlook.
• Experience with coordination of projects, specifically with research, tracking and analysis.
• Experience supporting/providing service to students and prospective students is an asset.
• Experience with post-secondary enrollment and registration processes.
• Experience with Cognos is an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
• You have a minimum of three (3) years (full-time equivalent) of progressive experience supporting managers in a post-secondary environment.
• The minimum educational qualification for this position is a post-secondary certificate or diploma in business or office administration. High school completion with significant years of administrative experience (10+) will also be considered.
• Experience with PeopleSoft is preferred.

Relevant Skills And Knowledge

• You have proven records and information management skills and abilities specifically related to maintaining confidential information, analyzing project data, and producing project reports.
• You possess excellent coordination skills specifically related to coordinating services, events, and logistics.
• You are dedicated to life-long learning and embrace opportunities for professional growth and development.
• You are known for your problem solving and critical thinking skills.
• You demonstrate a commitment to diversity and inclusion.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are a strong communicator.
• Your superb team working skills enable you to contribute positively to a team environment
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• You have specific technical occupational knowledge and skill in administrative functions and processes.

Are you interested?
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.