Project Assistant Jobs

Project Assistant

OUR PURPOSE

To unlock a sustainable future, we apply our combined expertise to create a positive impact for the planet and future generations.

At Matrix Solutions we collaborate across services, disciplines, and geographies to solve environmental challenges together – motivated to do better for our clients, each other, and the communities where we live and work. We deliver responsive, locally connected, and scalable solutions to help our clients achieve their ambitious goals for a more sustainable and resilient future.

WHO WE ARE

One of Canada’s leading providers of environmental consulting and engineering services. With a proud history of nearly 40 years delivering innovative, pragmatic, and sustainable solutions for public and private sector clients. Matrix is a proud part of Montrose Environmental Group, with a network of teammates across 90+ locations around the world.

WHAT WE DO

We partner with clients and communities to solve challenges. It’s our job to unlock solutions that shape a resilient future where our clients, people, communities, and environment thrive.

OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION

Our team is made up of diverse people working collaboratively towards common goals. We value the contributions and perspectives of all employees and are committed to equity and diversity initiatives to create a feeling of belonging for all of our people. When we are inclusive and diverse in a way that reflects the broader world we serve, we are able to draw from a wider community of excellence within the regions we operate.

Are you looking to…

• Use templates and follow style sheets to maintain the Matrix brand
• Join a well-respected environmental consulting company.
• Edit and format documents, making them presentable for internal and external clients
• Work in a fast-paced, collaborative environment
• Have autonomy and the opportunity to interact and work with a community of technical experts

As a Project Assistant, you will join the Ontario team from either our Mississauga office or Guelph office. Like all members of our team, you will have a diverse range of responsibilities. The successful applicant will be involved in a broad range of projects with responsibilities as follows:

• Maintain active communication with managers, project managers, and technical personnel
• Print and bind documents on an as-needed basis
• Build relationships with the document services team, as well as various technical teams, with a focus on our eastern Canada operations
• Actively participate in maintaining Matrix’s strong safety culture
• Maintain accurate and up to date project files
• Manage a high-volume workload and meet firm deadlines
• Support multiple team members and projects through proofreading, copy editing, formatting, compiling, and delivering technical documents, including proposals, work plans, letter reports, formal reports, and other corporate documents
• Prepare custom templates and style sheets to meet clients’ and Matrix’s standards
• Provide office administration support on an as-needed basis
• Formatting/editing project briefs, personnel resumés, and non-technical supporting narratives
• Flexible availability for extra hours/overtime to support team goals and ensure project success

What We Are Looking For

• Previous experience in a consulting engineering environment is considered an asset
• Knowledge of Microsoft® Visio, Microsoft® Project, or Jira™ would be considered an asset
• Strong proofreading and copyediting skills (grammar, spelling, punctuation, composition)
• Self-starter with the ability to work in a fast‑paced environment managing and prioritizing multiple requests
• Exceptional communication and time management skills
• Outstanding attention to detail and pride in producing high quality work
• Advanced-level skills in Microsoft® Word
• Intermediate-level skills in Microsoft® Excel, Microsoft® PowerPoint, Microsoft® SharePoint, and Adobe Acrobat Pro
• Experience preparing documents that comply with the standards of theAccessibility for Ontarians with Disabilities Act (AODA) and knowledge of WCAG 2.0 would be considered an asset
• Three to four years of previous experience proofreading and copyediting reports, proposals, and other technical documents

Why Choose Matrix

At Matrix you will be part of an amazing community of collaborative people who live our purpose and values and bring industry-leading technical expertise to their work every day. We offer a comprehensive compensation package, which includes RRSP matching, vacation + ‘Me’ days, and profit sharing. We are also committed to flexible work hours and schedules, team-based work, and cross-training opportunities.

Click the Apply button.

Are you the one we're looking for? Please apply to us directly by August 15, 2023. As a note, we are not accepting third party agency applicants at this time.

Matrix is committed to providing a safe and productive work environment and to promoting the health, safety and well-being of our employees. In keeping with our Health & Safety Policy, individuals in safety sensitive positions are subject to pre-employment, pre-access (and in some client cases, random) alcohol & drug testing as well as drivers abstract reviews.

Applicants must have legal authorization to work in Canada with no restrictions.

We welcome and promote diversity and inclusion in our workplace and encourage applications from all qualified individuals. Matrix provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant’s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources directly.

Please follow us on LinkedIn (@Matrix Solutions Inc.) for ongoing updates about our people and business.

For more information about Matrix Solutions, please visit www.matrix-solutions.com and don’t forget to our bookmark our careers page.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.